The City of Vancouver Hiring For Working Supervisor – Maintenance Planning at Vancouver, BC Full Time

Requisition ID: 37033

Company

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada’s Top 100 Employers, BC’s Top Employers, and Canada’s Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

Main Purpose & Function

The position is responsible for providing supervision, and direction to a team of maintenance planners responsible for the development and maintenance of the building systems data and data structure in the SAP plant maintenance module (SAP-PM). This includes prioritizing of work such as data updates, developing and entering appropriate preventative and demand maintenance of selected high risk, high hazard building systems for the City of Vancouver facilities, to ensure compliance with regulatory inspection and maintenance standards. This involves consulting and troubleshooting with a variety of technical stakeholders, senior engineers, maintenance supervisors and portfolio managers as well as analyzing and reporting on system data (trends, errors, completion rates and or other issues as they arise) .

Specific Duties & Responsibilities

• Directly supervising a group of maintenance planning staff
• Modifying and coordinating work assignments, schedules and processes
• Implementing and updating maintenance schedules and inventories using a computerized maintenance management system
• Overseeing the updates to and renewal of TSBC and other regulatory permits
• Tracking team activities, and reporting metrics to senior management
• The successful candidate will be required to take a time entry training and provide quality assurance associated with Time Entry Management within the first 6 months in the role.
• Participating in hiring, interviewing and training new staff
• Providing temporary (short term) supervision of the work control center (planned and reactive basis) and assistance with ensuring the Work Control Center Emergency/Non Emergency lines are effectively managed
• Reviewing building/sites lease and service level agreement terms, and ensuring that terms are communicated to the maintenance planners and work control clerks such that the SAP-PM module is configured appropriately.
• Providing quality assurance on SAP-PM module data configuration (FL structure) and planned maintenance schedules and plans.
• Analysing and presenting system data to identify trends and opportunities
• Developing, maintaining, improving workflow processes and consistency of data entries.
• Initiates continuous improvement projects within the SAP PM module
• Other duties/responsibilities as assigned

Qualifications

Education and Experience:

• Completion of Grade 12
• Minimum of five years of experience in building maintenance or building operations
• Certification in a technical trade in the field of building technology recognized by the Province of British Columbia, or
• Certification as a Building Technician or Technologist in the Province of British Columbia, or a suitable combination of the above
• Experience in coordinating or managing regulatory maintenance and inspection programs
• Experience in managing maintenance service contracts and services provided by external contractors
• Experience in working with consultants and Safety Authorities
• PEMAC MPP certification is considered an asset
• Supervisory experience is considered and asset

Required Licences Certificates and Registration

• A current and valid BC Driver’s License and a Satisfactory driving record
• An Enhanced Police Record Check is a requirement of this position. A clearance requires the absence of any criminal charges or convictions related to this position.

Knowledge, Skills and Abilities:

• Thorough knowledge of building systems such as elevators, and fire alarm and protection systems, overhead doors, cranes, hoists and lifts, boilers and chillers, HVAC equipment, electrical systems
• Thorough knowledge of regulatory operating permit processes and requirements
• Thorough knowledge of industry standard preventive and demand maintenance practices
• Ability to prepare building and equipment maintenance specifications and schedules
• Considerable knowledge of related occupational hazards, safe work practices and relevant safety regulations.
• Considerable knowledge of administrative practices, regulations and agreements pertaining to Personnel, Accounting and Purchasing.
• Considerable knowledge of the provincial government regulations for the operation and maintenance of heating, air-conditioning, and related systems and equipment.
• Working knowledge of computerized maintenance management systems (SAP-PM).
• Working knowledge of blueprint and map interpretation related to building and construction.
• Working knowledge of plumbing, electrical, elevator and alarm systems.
• Ability to plan, schedule, supervise and review the work of a moderately large group of subordinates.
• Ability to establish and maintain satisfactory standards of service and to implement preventative maintenance schedules.
• Ability to analyze and present data
• Ability to communicate effectively both orally, written, and through visuals based presentation material.
• Ability to establish and maintain good working relationships.
• Effective problem solving and conflict resolution skills
• Strong interpersonal skills to foster effective relationships with customers
• Working knowledge of Microsoft Office applications
• Experience and aptitude towards working in a team-based, continuous improvement environment
• Ability to work alone with little direct supervision

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite. At this time this position is eligible to be part of the Flexible Work Program.

The City of Vancouver has a COVID-19 Mandatory Vaccination Policy. All external applicants applying to the City of Vancouver are required to be fully vaccinated as a condition of hire and subject to this policy as a condition of ongoing employment. Candidates may only be exempted from this requirement if they request and are approved for an accommodation based on a reason related to a Human Rights Code ground (such as disability). Such a request must be made during, not after, the recruitment process.

Business Unit/Department: Real Estate & Facilities Mgmt (1100)

Affiliation: CUPE 15 Non Pks

Employment Type: Regular Full Time

Position Start Date: November, 2022

Salary Information: Pay Grade GR-024: $38.68 to $45.68 per hour

Application Close: October 30, 2022

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous applicants, people of colour, all genders, 2SLGBTQ+ and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion.

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In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx.. 5-10mins. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a tailored summary of skills and experience related to the position.