Company
Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada’s Top 100 Employers, BC’s Top Employers, and Canada’s Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.
Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.
Main Purpose & Function
Reporting to the Manager, Civic Agencies, the Coordinator, Planning Committees is the primary source of support for the Vancouver City Planning Commission (VCPC), and provides strategic advice, project coordination, and administrative support to assist the VCPC in carrying out its mandate effectively and efficiently. The position coordinates external relations on behalf of the VCPC, including with elected officials, City of Vancouver staff, external organizations, and the community at large. The position also provides administrative support for additional planning Committees, as needed.
This auxiliary role will work up to 20 hours per week. The role will allow flexibility for working hours Monday through Friday, as operationally feasible. Schedule may be subject to change due to facility requirements and in accordance with the Collective Agreement.
Specific Duties & Responsibilities
Organizes all VCPC regular meetings and sub-committee meetings; organizes speakers and presentations; sets agendas; records and distributes motions and minutes;
Coordinates VCPC research, projects, and events;
Prepares reports, budgets, program materials, and communications;
Communicates with elected officials, City staff, and other Civic Agencies; relations with external organizations and the public;
Administers VCPC resources, finances, equipment, and suppliers;
Maintains VCPC website;
Provides administrative support (meeting coordination, agendas, and minutes) for additional planning Committees, as needed.
Other duties/responsibilities as assigned
Qualifications
Education and Experience:
Bachelor’s Degree in one of the following, or in a related discipline: Economics, Geography, Political Science, Environmental Design, Public Administration, Architecture, Landscape Architecture;
Some experience in fields related to urban planning and development; working with community organizations, the volunteer sector, the post-secondary sector, and/or government bodies; and with event coordination and project management.
Knowledge, Skills and Abilities:
Considerable knowledge in fields related to urban planning and development.
Considerable knowledge in civic affairs and urban issues.
Considerable knowledge of basic research techniques and relevant information sources
Considerable knowledge of the capabilities of database and presentation software as related to the extraction, manipulation and presentation of data.
Excellent writing and communication skills, including the ability to create agendas, minutes, briefs, reports, and articles for general interest and media.
Strong administrative and financial skills.
Ability to extract, organize and summarize data and narrative information from a variety of sources.
Ability to communicate effectively and build relationships with a wide range of audiences and stakeholders, including City staff, elected officials, and members of the public.
Ability to maintain sustained attention to detail.
Excellent computer, website, and social media skills.
The City of Vancouver has a COVID-19 Mandatory Vaccination Policy. All employees are subject to this policy and all new applicants applying to the City of Vancouver are required to be fully vaccinated as a condition of hire and subject to this policy as a condition of ongoing employment. Candidates may only be exempted from this requirement if they request and are approved for an accommodation based on a reason related to a Human Rights Code ground (such as disability). Such a request must be made during, not after, the recruitment process.
Business Unit/Department: City Clerk’s Office (1060)
Affiliation: CUPE 15 Non Pks
Employment Type: Auxiliary/Casual
Position Start Date: May, 2022
Position End Date: December, 2022
Salary Information: Pay Grade GR-019: $31.56 to $37.12 per hour
Application Close: May 8, 2022
At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous applicants, people of colour, all genders, LGBT2Q+ and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion.
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