The City of Vancouver Looking for Systems Support Assistant (Election Analyst) at Vancouver, BC Full Time

Company

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh), Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada’s Top 100 Employers, BC’s Top Employers, and Canada’s Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

Main Purpose and Function

The Election Analyst is responsible for developing and managing a variety of Election documentation, policies, procedures, packages and processes. This position is responsible for ensuring that all documentation and policies meet legislative (Vancouver Charter, Election Act, Election Bylaw) requirements and will oversee the implementation of several key Election deliverables. The Election Analyst will also review and create all statutory Election forms, develop the Candidate and Elector Organization nomination packages, assist with the management of the electronic voters’ list, oversee the implementation of the mail ballot process, and develop election performance metrics and key performance indicators. The Election Analyst will support the Deputy Chief Election Officers and Chief Election Officer during the nomination period and other tasks as required.

The Election Analyst reports to one of the Deputy Chief Election Officers and works closely with the Chief Election Officer, City Clerk’s Senior Management Team and Election Office team

Specific Duties and Responsibilities

Undertakes best practice research and analysis, summarizes research findings and makes recommendations regarding establishing new procedures, policies, and frameworks related to Election processes

Reviews, updates and develops all election related forms and ensures all policies, forms, packages and other documentation meet legislative requirements

Assists in the development and tracking of Election performance metrics and key performance indicators

Develops the nomination packages for both Election Candidates and Elector Organizations

Supports the collection of nomination documents from candidates and elector organizations during the nomination period

Oversees the implementation of the mail ballot database

Reviews and updates the mail ballot process, including packaging, managing all incoming applications and mailing of outgoing ballot packages

Responsible for tracking the receipt of all mail ballot packages

Manages the mail ballots for tabulation on Election Day

Assists the Manager of Democratic Engagement with the design of the post-election survey

Completes a post-election final report

May answer technical, written or oral inquiries of other departments or the public

Provides front-desk and over-the-phone customer service as required

Performs other related duties as required

Qualifications

Education and Experience:
Completion of twelfth school grade, including courses in Public Administration or Political Science plus considerable related experience in a government setting or equivalent experience

Election experience is preferred

Knowledge, Skills and Abilities:
Good working knowledge of governing Election legislation

Excellent research and data analysis skills

Strong analytical and problem solving skills with high level of accuracy

Must employ a high degree of discretion in this position of trust

Excellent oral, written and presentation/facilitation skills, with ability to communicate at all levels within the organization

Demonstrated ability to work both independently and as a member of a team

Demonstrated ability to work under pressure, manage multiple priorities and respond to requests in a timely manner

Ability to establish and maintain effective working relationships with a variety of internal and external contacts

Superior working knowledge PC applications and project management tools

All City of Vancouver employees are required to be fully vaccinated as a condition of hire and ongoing employment. Candidates may only be exempted from this requirement if they request and are approved for an accommodation based on a reason related to a Human Rights Code ground (such as disability). Such a request must be made during, not after, the recruitment process.

Business Unit/Department: City Clerk’s Office (1060)

Affiliation: CUPE 15 Non Pks

Employment Type: Temporary Full Time

Position Start Date: February 2022

Position End Date: November 2022

Salary Information: Pay Grade GR-24: $38.68 to $45.68 per hour

Application Close: January 28, 2022

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous applicants, people of colour, all genders, LGBT2Q+ and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion.

Before you click Apply now

Once you start your application you can save your work and leave the applications page, however please remember to submit your profile to the specific job requisition before the posting closing date.

In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx.. 5-10mins. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a tailored summary of skills and experience related to the position.