The Millard Group Hiring for Operations Support Assistant at Morton Grove, IL Full Time

Hourly Wage: $26.00 per hour

SUMMARY:

The Operations Support Assistant is a branch-level position that is responsible for processing payroll, calculating vacation, PTO, sick time accruals and capturing timesheets for all Janitorial employees in a designated region.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

Those duties necessary to meet the minimum requirements of the position. Other duties may be assigned:

• Receive weekly timesheets and update WinTeam schedules as necessary (verify such for self-scheduling accounts); run weekly payroll according to company procedures; ensure records are properly maintained and updated to reduce payroll errors; resolve payroll discrepancies in a timely and efficient manner
• Run daily timekeeping reports according to company procedures; ensure records are properly maintained and updated to reduce payroll errors; resolve payroll discrepancies in a timely and efficient manner
• Initiate requests for final paychecks, vacation, and other pay related issues, and execute the distribution of such pay and exit processes
• Coordinate with and respond to inquiries from unemployment insurance vendor, which may include preparing and attending unemployment hearings as needed, to minimize cost impact to Company
• Implement pay policies and procedures through proper communication and direction for training of branch staff
• Accounts Receivable: Run aging reports and print invoice copies when trying to collect on past due accounts
• Inventory: Edit details in drop shipment when upload for rebill supplies
• Job Costing: Edit job master file ? budgets, adjust daily hours and pay rates
• Work Scheduling: Run reports to inquire on work tickets created
• Force payrates due to shift differentials or special jobs where pay is more than what they currently make
• Human Resources: Review Employee Master File including other comp/deduct, permanent timecard, HR trackers and paycheck info in order to resolve wage complaints
• Payroll: Run reports
• Personnel Scheduling: Run reports
• Team Time: Run reports