The Mom Project Hiring for Part-Time Academic Program Administrator (95% Remote) at Washington, DC Full Time

The Mom Project is thrilled to partner with a non-profit based in Washington, DC, who is seeking an academic program administrator to help with the execution of its courses and alumni events and the management of its operations.

This is a part-time, hybrid role, as we teach multi-day courses and hosts evening events roughly 6-8 times per year.

Hours 15-30 week (20 on average)

3 Month Contract to Perm Hire

The ideal candidate is self-starting, detail-oriented, and adept at working with a wide variety of people (military officers, civilian government administrators, academics, international colleagues). A familiarity with the rules governing non-profit organizations and with grant management would also be useful. Reliable transportation and availability on occasional weekends and evenings to manage events in the Greater Washington, DC, region are a must.

Duties include:
Non-profit administration – maintain the good standing of the company’s grant and non-profit status by working with company’s lawyer, treasurer and accountants, grantors, the Internal Revenue Service, and relevant US government agencies

• Anticipate and prepare required reports and petitions
• Help instructors develop budgets for proposals
• Oversee financial disbursements, records and balances
• Support grant renewals and applications

Events management – ensure flawless execution of all in-person and online events; support our co-founders and board members in developing and scheduling new events (e.g., seminars, panel discussions, book talks, etc.)

• Secure space for in-person events and ensure proper setup
• Provide or arrange any necessary technical and logistical event support, including audio-visual support for our instructors
• Work with instructors to update, prepare and distribute syllabi and other student materials
• Administer post-event surveys; recommend and implement improvements based on student feedback
• Manage event catering, incorporating attendee requests and dietary needs
• Manage other vendors, as needed
• Support guest speakers with travel, lodging, and honoraria, as needed

Student and alumni relations – ensure prospective students and alumni have a positive experience and remain aware of opportunities to stay engaged

• Support prospective students during the application process
• Help instructors organize periodic alumni events
• Obtain alumni referrals for prospective students
• Plan and manage communications before, during and after courses and events
• Update website, as needed

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Candidates applying for this role are required to have US residency at the time of application.