the NBA Hiring for Executive Assistant Job at New York, NY Full Time

Position Summary: We are actively seeking an Executive Assistant to help support the NBA Security Department in its all important role of ensuring the safety and security of NBA league office personnel, the five NBA leagues (NBA, WNBA, G League, 2KL and the Basketball Africa League) and NBA events. We are looking for someone to help with the day-to-day administration, coordination, and logistical support.

This role will support the Senior Vice President (SVP), Chief Security Officer and SVP, Head of Medical Affairs through the organization and administration of the NBA Security Department’s initiatives and program objectives. Is this something you are passionate about and want to build with us? If so, we want to hear from you!

Major Responsibility:

• Effectively manage and assist the administrative operations for the NBA Security Department
• Create efficient organizational processes and provide recommendations to the Chief Security Officer and Head of Medical Affairs regarding calendar, travel, meetings, speaking engagements, and expenses
• Prepare and maintain documentation for meetings and provide support for Chief Security Officer and department staff through preparation, briefs, logistics, and meeting updates while proactively recommending solutions
• Support Security Department senior leadership team meetings
• Preparing and maintaining any supporting documentation and scheduling needs
• Serve as key organizer for major security department events, such as the Security Conference
• Demonstrate positive relationship management and effective communication to provide timely responses and information vital for Security Department leadership to function properly and to make informed decisions
• Develop lasting relationships and collaborate with partners including department staff, supplemental staff, and NBA team staff
• Act as the primary point of contact for internal and external constituencies
• Provide varying levels of support to departmental projects and NBA events as necessary

Required Skills/Knowledge:

• 5+ years of professional, relevant experience in supporting executive-level teams
• 2+ years of experience in Concur, required Experience with Outlook, Slack, Zoom a plus
• Demonstrated ability to support executive leadership with advanced written and verbal communication skills
• Ability to think creatively and be a problem solver, adaptable and results-driven while providing excellent organizational skills
• Comfortable working under pressure and independently in a fast-paced environment with minimal direction
• High-level stakeholder engagement and ability to collaborate and build relationships with all levels of leadership
• Experience with scheduling, project management, managing daily activities, and delivering results in a cross-functional environment
• Proven ability to handle confidential information with discretion
• Experience in providing training and technical assistance when troubleshooting

Education: Bachelor’s degree or relevant work experience preferred