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United States
The Personnel Board of Jefferson County Hiring for Court Clerk at Jefferson County, AL Full Time
ATTENTION Merit System Employees: Do not apply through this site.
Grade 13
CLOSE DATE
04/28/2023
SUMMARY
Court Clerks receive, process, maintain, and safeguard legal and financial records and monies for a municipal or county court to ensure all cases can be processed in an effective and efficient manner. Employees in this job class record judicial activities, complete court and legal documents, file and maintain documents, and conduct research. Work includes verifying completeness of legal documents where accuracy and timeliness are of critical importance. Work is performed in an office or courtroom setting. Court Clerks report to a higher-level court clerk and do not supervise others.
TYPICAL JOB DUTIES:
- Serves as liaison for the court by facilitating communication and collaboration among all parties ensuring efficient operation of the court.
- Handles payments, billing, and/or cash by calculating, collecting, posting, balancing, and/or reviewing financial information.
- Conducts research and performs other duties in preparation for court.
- Provides court-related clerical support and customer service.
- Oversees the administration of courtroom operations by enforcing court procedures and compliance of court activities, rulings, and reports.
- Performs tasks to assist with the elections process.
- Assists with the facilitation and administration of Family Court policies and procedures.
- Assists with completion, filing, and certifying of court documents and other legal materials.
- Performs duties of a magistrate.
- Maintains paper and electronic filing systems for legal records, documentation, and correspondence.
- Records, certifies, and maintains records of judicial activities (e.g., wills, guardianships and conservatorships, adoptions, name changes, legitimations, etc.) brought before Probate Court and legal documents (e.g., real property warranty deeds, mortgages, releases, powers of attorney, liens, plats, amendments, etc.) designated by state law to be recorded by the Probate Court Recording department.
- Engages in activities designed to ensure professional development, awareness of developments in the field, and knowledge of relevant practices, rules, laws, policies, and/or guidelines.
MINIMUM QUALIFICATIONS:
- None.
PREFERRED QUALIFICATIONS:
- None.
COMPETENCIES:
- Adaptability & Flexibility.
- Computer & Technology Operations.
- Leadership & Management.
- Learning & Memory.
- Mathematical & Statistical Skills.
- Oral Communication & Comprehension.
- Planning & Organizing.
- Problem Solving & Decision Making.
- Professionalism & Integrity.
- Researching & Referencing.
- Reviewing, Inspecting & Auditing.
- Self-Management & Initiative.
- Teamwork & Interpersonal.
- Technical & Job-Specific Knowledge.
- Training & Facilitation.
- Written Communication & Comprehension.
CRITICAL KNOWLEDGES:
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
- Knowledge of appropriate citizen interactions when dealing with the public.
- Knowledge of basic office equipment (e.g., telephone, smartphone, fax machine, copier, computer, calculator).
- Knowledge of Probate Court systems and proceedings.
WORK ENVIRONMENT:
- Work is conducted almost exclusively indoors in an office or courtroom setting.
- Work involves use of standard office equipment, such as computer, phone, copier, etc.
PHYSICAL DEMANDS:
- Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods.
DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.
SPECIAL ACCOMMODATIONS
Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500 before the announcement closing date. Qualified applicants who believe they will need reasonable accommodation in the examination process should complete and submit an Accommodation Request Form. You may obtain an Accommodation Request Form by contacting our ADA Ombudsperson at [email protected], or by accessing the “Request for Accommodation” form through the following website:
http://www.pbjcal.org/
AN EQUAL OPPORTUNITY EMPLOYER
The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Employment decisions are made by the Merit System municipality or governmental agency in which the position exists. Each Merit System municipality, agency, or jurisdiction administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.
