The Shyft Group Hiring for Executive Assistant Job at Bristol, IN Full Time

Summary The Executive Assistant position is responsible for providing administrative support to various executives, which includes, but is certainly not limited to, travel planning, calendar organization, data storage and retrieval, and presentation preparation. In addition to these tasks, you will be assisting with data analysis, creating industry reports and action planning. Explore the hyperlinks below to learn more.

• The Shyft Group – Employee Testimonials
• 
  Cost of Living Data via PayScale – Bistol, IN
• 
  Best of Bristol, IN – via TripAdvisor
• 
  About Bristol, IN – via BestPlaces.net

What You Will Be Doing

• Receiving and directing visitors and customers
• Maintaining a high level of professionalism in handling confidential and sensitive issues
• Handling requests for information and data appropriately
• Supporting the President of the Fleet Vehicle & Services division and the Leadership Team, as directed, through the preparation and organization of meetings and presentations and providing administrative support
• Preparing and consolidating materials for Board of Directors meetings, Annual Shareholders meeting, Leadership Team events, and other gatherings, as assigned
• Planning and coordinating events, such as Leadership Team meetings
• Providing administrative support on marketing and/or sales programs, as assigned
• Organizing meetings, including Board of Directors meetings
• Exercising judgment and discretion in the handling of requests for appointments and/or calls
• Using Outlook to coordinate and schedule meetings, as deemed necessary by the executive:
  • Reserve meeting space and attendees’ time
  • Provide a meeting objective and agenda, when possible
  • Ensure all attendees are informed of any scheduling changes
  • Provide action item lists and meeting summaries, as necessary
  • Supply and set up audio-visual equipment and other essentials for meetings
• Using excellent written and oral communication skills, in a professional manner, throughout all levels of the organization and when interacting with visitors, customers, suppliers, etcetera.
• Creating and/or proofreading documents, such as letters, memos, and emails
• Coordinating all travel arrangements for the executive, including air, ground, and hotel arrangements. If the travel arrangements being made are international, preparations for the executive’s phone and laptop, research for visa / travel requirements, and applications for essential documents will need to be managed
• Preparing the necessary expense reports upon completion of the trips, in alignment with company travel policies
• Creating presentations for a wide variety of audiences: all associates, Board of Directors, visitors, direct reports, and more. Organize and utilize creative abilities to develop professional presentations from outline material
• Establishing and maintaining a highly organized filing system for yourself and the executives that you support
• Working with other administrative personnel to implement lean thinking into the administrative aspect of our business
• Additional duties:
  • Lead out, or assist, on projects as needed
  • Process appropriate invoices
  • Reconcile the department’s credit card statement
  • Maintain appropriate subscriptions (as determined by the executive)
  • Sort mail
  • Create and maintain project sites and other information databases used by the executive
• Other tasks as assigned

Requirements

• High School Diploma
• Minimum of 5 years experience in an executive assistant role
• Power user on Microsoft office applications
• Intermediate to advanced Excel and powerpoint presentations skills required
• Report writing skills required

What Makes You Stand Out:

• Associates degree or Bachelor’s degree required
• Event planning skills preferred
• Microsoft office certifications certified preferred
• Able to:
  • Deal effectively with a variety of individuals at all organizational levels
  • Organize and summarize data
  • Prioritize assignments, manage competing demands, and meet deadlines
• Professional appearance and demeanor

We are an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic information, status as a protected veteran or status as a qualified Individual with a Disability, or any other characteristic protected by applicable federal, state or local law.

About The Shyft Group

The Shyft Group (NASDAQ: SHYF) is North America’s leader in specialty vehicle manufacturing, assembly and upfit for the commercial, retail and service specialty vehicle markets. The Shyft Group and our brands are as driven as our associates. Every person behind our badge is given the tools they need to make a positive contribution to the company, their community, and their families. Across eight go-to-market brands, in ten states and two countries, we have over 3,000 dedicated employees working as one to lead with innovation, ingenuity, and a dedication to quality craftsmanship. The Shyft Group rebranded in 2020 to reflect a new focus on high-growth end markets to help ensure long-term profitable growth. Our name and renewed focus reflect the action, speed, and agility we offer the commercial vehicle industry through our growing roster of brands – Blue Arc™, Utilimaster®, Royal Truck Body, DuraMag®, Strobes-R-Us®, Spartan RV Chassis, Red Diamond™, and Builtmore.