The State of Florida Hiring for ADMINISTRATIVE ASSISTANT Job at Tallahassee, FL Full Time

Requisition No: 517221

Agency: Department of Revenue

Working Title: ADMINISTRATIVE ASSISTANT – 73004010

Position Number: 73004010

Salary: $29,344.44 – $39,255.36 / annually

Posting Closing Date: 12/14/2021

If you have a desire to use your talent and skills at an organization that provides critical services to millions of individuals, businesses and families across the state, the Florida Department of Revenue invites you to apply to become an essential member of our team. As one of the largest state agencies, the Department’s diverse workforce community of almost 5,000 employees is proud of its efforts to serve the people of Florida.

• The Department’s General Tax Administration program plays a key role in collecting and distributing revenue to state agencies, cities, counties and school districts.
• The Department’s Child Support Program helps children receive the financial support they need when it is not provided from one or both parents.
• The Department’s Property Tax Oversight program oversees and assists local government officials, including property appraisers, tax collectors, and value adjustment boards.

The Department of Revenue offers an excellent array of benefits, including:

The Department’s values-based culture and commitment to public service guides our work. We focus on teamwork, innovation, continuous improvement, and seek excellence in our accomplishments every day. Begin your public service career today with the Florida Department of Revenue.

The Florida Department of Revenue is committed to maintaining a diverse workforce and providing employment opportunities to veterans and individuals who have a disability.

JOB SUMMARY: This is an Administrative Assistant II position in the Department of Revenue’s Child Support Central Operations region. The incumbent will prepare agendas, take notes and assemble materials for management meetings, conferences and training sessions. Provide administrative support, compile reports, assist with human resource activities as assigned and act as time administrator. Act as the primary purchasing cardholder, process and complete submissions of all purchase and/or travel card charges and respond to requests from the Budget Coordinator.

MINIMUM JOB REQUIREMENTS:

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent
• Experience preparing reports, meeting agenda, or follow up minutes
• Experience preparing memorandums or informational emails
• Experience managing supply inventories
• Experience with Microsoft Word and Excel
• Experience with Microsoft Access, PowerPoint and Visio
• Have at least one year of experience in higher level administrative duties
• Have purchasing experience

SCREENING DISCLAIMER: Responses to qualifying questions must be verifiable by skills and/or experiences stated on the candidate profile and/or resume.

NOTES: Tentative work schedule is Monday through Friday 8A-5P.

ONLINE SKILLS ASSESSMENT: After the advertisement closes, applicants who meet the minimum job requirements will be contacted by email with instructions for taking an online skills assessment. To be considered for an interview, the applicant must complete the skills assessment by the deadline given and achieve a score of at least 70%. Applicants who completed a skills assessment for the same class title within the past 180 days, and are not eligible for veterans’ preference, will not be retested.

CANDIDATE POOL: Future vacancies in various business processes or work units may be filled from this advertisement for a period of up to six months.

CRIMINAL BACKGROUND CHECKS: All Department of Revenue positions are designated as “sensitive or special trust.” If we select you for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement (FDLE) and/or Federal Bureau of Investigation (FBI) for a criminal history background check. These checks will reveal arrests, charges, convictions and/or diversion programs regardless of the disposition or outcome. Disclosing criminal offenses will not automatically exclude you from employment. The nature, job-relatedness, severity, and date of the offense in relation to the position you are applying, are considered. Non-disclosure of a reportable offense on your candidate profile will exclude you from consideration and the conditional offer of employment will be withdrawn at the Department’s discretion.

WHERE TO APPLY: All candidates must apply online at: https://jobs.MyFlorida.com. If you experience problems applying online, please call the People First Service Center at 1-877-562-7287 for assistance.

CONTACT INFORMATION: James Hage, 850-617-8056, [email protected]

The Department of Revenue is a Family and Medical Leave Act (FMLA) covered employer. For more information review the Employee Rights Under the Family and Medical Leave Act here.

REMINDERS:

• Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website at: http://www.sss.gov.
• If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
• The Department of Revenue does not hire individuals who require an H-1B visa to work in the United States. Candidates who require an H-1B visa to work in the United States will not be considered for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.