The Sunset Community Hiring For Administrative Assistant I at Pugwash, NS Full Time

Overview:

Reporting directly to the Director, Health and Holistic Services, the Administrative Assistant I (non-union) provides secretarial, administrative, and reception support to all departments. This position is responsive to all staff and clients.

The Sunset Community provides care and support to adults with persistent and chronic psychological and/or physiological disabilities. This is accomplished through a licensed group home (Driftwood Cottage), vocational services (Sunset Enterprises, Sunset Industries), and an Adult Residential Centre.

This position is a 12-month temporary to cover a vacancy, with the opportunity to extend.

Why choose the Sunset Community?

• We offer one of the best pension programs in the province, through NSHEPP (17.04% of total wages, employee pays 7.82%).
• We also offer excellent Health (65% ER, 35% EE), and Dental (50% ER, 50% EE) benefits, provided through Medavie Blue Cross.
• We strive to ensure all members of our community (be it staff or participants) are living the best life possible. We offer different wellness programs, staff events, positive work environment, and more!
• We are an equal opportunity Employer that is committed to inclusion, diversity, equity and acceptance in the workplace.

Principal Responsibilities

• Booking participant appointments based on availability of vehicle fleet and staff. Maintain shared calendar, vehicle logs, and trip planning binders.
• Maintain yearly bloodwork schedule for all participants and creating lab requisitions at regular intervals. Maintain an examination history database and update medical charts for participants based on consult information.
• Prepare client envelopes for upcoming specialist and doctor visits/appointments. Support the Manager, Health Services on doctor day with organizing and preparation for their day.
• Obtain quotes on medical equipment, placing and tracking of orders, and ensure a full stock of clinical and personal supplies.
• Complete funding requests for ambulances, optometry, and other types of care. Entering Trust Invoice Batch. Prepare and deposit all Industries deposits.
• Maintain inventory and tracking of participants’ glasses, compression stockings, CPAPS, and other personal assistive devices.
• Partake in weekly PCR meetings for participants and complete relevant documentation in a timely manner.
• Conduct monthly MARs check for participants to ensure proper documentation in med admin, and ensure that nurses have signed all MAR pages and that MARs adhere to licensing requirements

Secondary Responsibilities:

• Prepare OAS/CPP/GIS forms and mail in applications for those eligible. Complete all participants’ tax returns.
• Renew participant healthcards, birth certificates, SIN cards as required.
• Edit, format, and/or create memos, documents, and complete other admin tasks from Manager, Health Services
• Maintain a safe, stocked, and organized personal supplies storage room and ensure the health center is full stocked.
• Other duties as assigned by the Director, Health & Holistic Services, Manager, Health Services, or the Manager(s), Holistic Services

Minimum Qualifications:

• Must have graduated highschool or received a G.E.D.;
• Must be proficient with computers, including full use of Microsoft Office;
• Preference given to those with related post-secondary education.

Special Knowledge and Skills:

• Problem solving and critical thinking abilities, good judgement and the ability to make decisions quickly;
• Creativity in designing processes to meet departmental needs;
• Effective interpersonal, communication (written and oral), and organization skills;
• Patience, understanding, caring attitude, and empathy;
• Flexibility, humor, enthusiasm;
• Ability to effectively work independently, co-operatively, or part of a team.

Job Type: Full-time

Salary: $45,289.00-$50,318.00 per year

Benefits:

• Casual dress
• Company events
• Company pension
• Dental care
• Disability insurance
• Discounted or free food
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• Relocation assistance
• Tuition reimbursement
• Vision care
• Wellness program

Flexible Language Requirement:

• English not required

Schedule:

• 8 hour shift

COVID-19 considerations:
All Employees of the Sunset Community are required to be fully vaccinated (two doses of a Health Canada approved vaccine) against COVID-19 prior to their start date.

Application question(s):

• Are you legally eligible to work in Canada?

Education:

• Secondary School (required)

Experience:

• Administrative experience: 1 year (preferred)