The University of Auckland Hiring for Office Coordinator Job at New Zealand Full Time

Grafton, Auckland, New Zealand
Full-time
UoA Department Name: Group Services
Campus: Grafton Campus
Contract Type: Permanent
Position Number: 00003053

Company Description

Waipapa Taumata Rau | The University of Auckland
The University of Auckland is New Zealand’s leading university, with a turnover of $1.3bn, including research revenue of over $300m generated across eight diverse faculties and two research institutes. We employ more than 5400 academic and professional staff to support over 45,000 students, making us one of NZ’s largest employers.
Our mission and values place a strong emphasis on both our student body and our scholarly community, and we work with both community and enterprise to advance the well-being of the peoples of Auckland and New Zealand, with a clear commitment to pursuing sustainability.

Job Description

Te Whiwhinga mahi | The opportunity
This is an interesting and challenging role for an experienced and efficient Coordinator with a focus on excellent customer service skills and a can-do attitude to join our Group Services team.
A whiz at multi-tasking and prioritisation, you will provide support to an academic head and assist them in managing their department. The role also assists staff with academic and professional staff recruitment processes. Additionally, and occasionally, project roles and specific assignments will be allocated to you, with you assisting with the wider schools and faculty. Flexibility and collaboration will be key attributes of the successful candidate, along with an excellent skill set in time-management, organisation, accuracy, ability to work under pressure. Familiarity with the MS Office suite is essential.
For more detailed information, please refer to the Position Description.
Key accountabilities include:

• Provide executive administrative support to an academic head and/or key departmental staff, create HR contracts, coordinate travel plans and itineraries, diary management and coordination of meetings, to assist them to manage their responsibilities effectively.
• Liaise with Finance team to provide financial information to assist budgeting e.g. oversight of budget expenditure; and credit card reconciliations.
• Liaise with internal and external personnel regarding organising a range of administrative requirements such as travel, events and communications.
• Work with the HR team to assist with recruitment, and other HR related issues.
• Provide administrative support as required for meetings, support workshops, seminars and panels related to faculty initiatives.
• Provide project-related assistance and management of specific projects.
• Work collaboratively to ensure continuous improvement and efficiency in Faculty and department administration processes.
• Provide general administrative support as required by the Group Services Manager and Team Leader

Mō tō māou rōpū | About the team
The Group Services team are charged with providing a broad range of administrative support for the schools, supporting teaching and research, and coordinating everyday operations. Group Services ensure administrative processes run as they should, that people get the information they need when they need it, and any roadblocks are smoothed away efficiently.
He kōrero mōu | About you
Although experience within a similar environment would be beneficial, it is more important that you bring a great attitude, with the ability to roll up your sleeves and provide exceptional support with our department. You will be calm under pressure and able to work in a fast-paced, deadline-driven environment.
If you are the kind of person who gets satisfaction from knowing everything that is going on and enjoys thinking one step ahead of others to make sure they have what they need and things get done, you will find this role very rewarding.
Nga Pūkenga Motuhake | Important Skills

• Ability and desire to provide outstanding customer service
• A strong and clear communicator
• Someone with intermediate / advanced excel skills
• Strong attention to detail
• Proven ability to meet deadlines and work under pressure
• Proven ability to work as part of a team and can work autonomously and thrives in a busy working environment.

Ngā āhuatanga kei a mātou | What we offer
The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities.
The University is committed to providing an excellent working environment through:

• Flexible employment practices (including working from home, flexible hours)
• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks’ annual leave

In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare, and a number of other discounts on internal and external services.
For more information, please visit Staff Benefits.
Me pēhea te tuku tono | How to apply
Applications must be submitted online, by the closing date of 20* March 2022* to be considered. Please include your cover letter and CV highlighting how you can meet the skills and experiences detailed above.
Please reach out to Lucy Mo, [email protected] for a confidential conversation. Please note we are happy to answer your questions but we do not accept applications by email.

Additional Information

Covid-19 Vaccination
The University of Auckland is committed to protecting the health, safety and well-being of our staff and students. All students, staff and visitors need to be fully vaccinated against Covid-19, or medically exempt, in order to come onto our campuses or to take part in face-to-face University-managed activities. Therefore, we are only able to consider applicants who are fully vaccinated against Covid-19 or have a New Zealand Ministry of Health issued medical exemption and evidence of this will be requested as part of your employment. You can read more about the University’s vaccination policy here.
Overseas Applicants
In accordance with our commitment to equitable recruitment, the University welcomes applications from all suitably qualified and experienced candidates. In response to COVID-19 the New Zealand Government has imposed strict border restrictions but has now announced a 5-step plan for a phased reopening of Aotearoa New Zealand’s borders and welcomes the return of all nationalities. Step 1, from 28 February 2022, New Zealand Citizens, Residents, eligible travellers coming from Australia and other nationalities meeting specific criteria and exemptions will be able to travel to New Zealand and self-isolate on arrival.
Step 2, from 14 March 2022, the border opens to New Zealand citizens, residents and other eligible travellers coming from anywhere in the world.
Please visit Immigration New Zealand or the Government’s official COVID-19 website_ for further information._
This phased reconnection will take time, meaning the degree to which an offshore candidate can engage in the interview process; or be available to commence in a new position. The University will negotiate an appropriate start date with the successful candidate.
Equity
The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment. For further information on services for Māori, Pacific, women, LGBTQITakatāpui+, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz

Location: Grafton,Auckland,New Zealand, Grafton, Auckland

Job Types: Full-time, Permanent