The University of Auckland Looking for Accounts Receivable Administrator at Auckland City, Auckland Full Time

Company Description

Waipapa Taumata Rau | The University of Auckland

Finance, within the University of Auckland, ensures financial activities are effective, efficient and in accordance with recognised best practice.

Our mission and values place a strong emphasis on both our student body and our scholarly community, and we work with both community and enterprise to advance the well-being of the peoples of Auckland and New Zealand, with a clear commitment to pursuing sustainability.

Job Description

Te Whiwhinga mahi | The opportunity

Do you have experience in accounts receivable processes and do you consider yourself a administrative whiz?

We are seeking an Accounts Receivable Administrator to join our busy team which sits within the Finance Shared Transaction Centre. This role is fulltime and fixed term role for 12 months to cover one of our staff who is on secondment.

The role will see you work with internal and external stakeholders to ensure all types of accounts receivable transactions are effectively and efficiently managed. We need you to have exceptional attention to detail and problem solving abilities. You will also need to manage multiple systems and procedures.

Your responsibilities will involve:

• Proactively interpret and analyse stakeholder requests and provide expert advice to ensure compliance with university policies and to achieve positive outcomes
• Manage customer setup and maintenance, ensuring invoice requests and credit notes are processed accurately and reconciled efficiently
• Provide expert advice and resolution of complex billing and payment related issues through investigation and re-education of internal and external customers to ensure compliance with Receipting and Banking policy and procedures
• Daily banking reconciliations from multiple sources. Investigating unidentified payments and ensuring that all receipt files, dishonoured payments, and payment transfers are completed to meet critical month end timeframes along with the associated disbursement journals
• Support the Accounts Receivable (AR) Team Leader to execute operational plans for the on-going functions of the team
• Establish relationships with key stakeholders that meet each party’s needs and agreed outcomes
• Always demonstrate excellent customer service through reliable, efficient and accurate execution of service deliverables

Remuneration: $47,400 – $59,700 Negotiable on Experience, Qualifications and Skillset

For more detailed information, please read the Position Description.

Mō tō mātou rōpū | About the team

The Shared Transaction Centre (STC) is the University of Auckland’s centralised ‘Purchase to Pay and ‘Order to Cash’ centre. We perform an operational function, consolidating high volume finance transactional activities relating to the purchasing and supply of goods and services. We are responsible for all purchasing, billing, and revenue collection activity for student fees, research activities, faculties, and service divisions.

He kōrero mōu | About you

Our ideal candidate will be experienced in working in a similarly complex organisation, working to tight deadlines in a high-pressure environment and up to date with current accounts receivable processes.

You will enjoy balancing the requirements to process high volumes of payment transactions in an efficient manner while providing provide excellent service to students and corporate customers about transactions, refunds and invoice payment

Nga Pūkenga Motuhake | Important Skills

• Excellent organisational and analytical skills
• Experience using an ERP system e.g. PeopleSoft
• Be proficient in Microsoft Excel as well as able to pick up the internal, industry specific software quickly
• You will be experienced working in a customer-focused environment, with strong problem-solving abilities

Me pēhea te tuku tono | How to apply

Apply today! The closing date for this advertisement is 31 May 2022 or until such time a suitable candidate has been selected. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

Please reach out to Bernadine Chang via [email protected] for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email.

Additional Information

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment. For further information on services for Māori, Pacific, women, LGBTQITakatāpui+, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz