The University of Chicago Hiring for Pre-Award Research Administrator – JR13737 at Chicago, Illinois Full Time

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/ada/r/jobs/8792531 Department n

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RINL URA: Pre-Award Services Team

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nAbout the Department n

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University Research Administration has the responsibility to review and provide institutional endorsement for all proposals to federal and other external sponsors (excluding gifts), assuring compliance with University policies and sponsor terms and conditions. URA is the institutional authority for the negotiation and acceptance of financial support or other contractually-binding obligations in the form of a contract, grant, or agreement, including material transfer agreements and clinical trials.

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nJob Summary n

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The job executes a range of activities to support the functional areas of University Research Administration. Supports research, training, and other sponsored activities at the University, building upon knowledge of the University, processes, and customers. Assists in the development of research compliance education programs.

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The Pre-Award Research Administrator is responsible for preparing, reviewing, and submitting proposals for support of research, training, and other sponsored activities at the University of Chicago. External funding to the University that is managed by University Research Administration includes all submissions involving federal grants, cooperative agreements, and contracts; all submissions to domestic and foreign non-profit entities; all submissions to corporate sponsors (for-profit sponsors), State of Illinois, and City of Chicago agreements; and all submissions for federal flow-through subawards to the University that are passed through from all other sponsors. The position requires direct contact with professional staff at the federal government, with non-federal sponsors, corporate sponsors, with other institutions, and with faculty and administrative staff at the University.

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Requires knowledge and experience in pre-award research administration, while still acquiring higher-level knowledge and skills in the field. Builds knowledge of the organization, processes, and customers. Solves a range of problems. Analyzes possible solutions using standard procedures. Receives guidance and direction as needed, but the expectation is for the individual to be an independent contributor.

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nResponsibilities n

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+ Supports the pre-award activities for all sponsored projects for the University departments and units as assigned or directed.

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+ Provides review and approval of all proposal submissions prepared by departmental and unit grants personnel and routed through the AURA Grants system for institutional approval.

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+ As assigned or requested, prepares the full administrative portions of a proposal for designated opt-in partners, which requires professional assistance in the development of a proposal application.

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+ Provides additional support for large, complex proposals as needed and in conjunction with Research Development Support (RDS).

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+ Administers proposal review for assigned campus units; reviews proposals to ensure compliance with agency and institutional guidelines, regulations, and policies.

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+ Provides written comments on applications in AURA Grants and coordinates with local units and PI for timely and accurate submission of applications; reads and interprets agency guidelines and policies. Informs related offices as needed for input.

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+ Coordinates contact with external funding sources, acting as a liaison between the sponsoring agency and the University community to obtain and process pre-award or proposal information.

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+ Reviews and provides institutional endorsement for all proposals/applications or Just-in Time (JIT) requests, including revised budgets, regulatory protocol approvals, Other Support documentat on, any other documentation or post-submission materials requested by the agency prior to an award.

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+ Coordinates with the Post-Award team counterpart at the transition from proposal to award to ensure a timely and smooth hand-off; exercises final institutional signature authority for proposals and JITs submitted (up to delegated dollar limit) and transmits proposals and other documents, including report submission, using various sponsors’ systems – federal and non-federal.

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+ Confirms appropriate evidence of approvals that commitments (cost sharing, matching, space) made in proposals can be honored, to help protect the University from the inability to meet proposal requirements and to protect the University and PI from potential claims that might arise resulting from work proposed or completed under a sponsored project.

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+ Communicates and collaborates with University departments, and teams within URA as well as technology transfer and compliance teams to facilitate smooth transition throughout the full sponsored project life cycle; updates AURA as necessary when applications/proposals are not funded, withdrawn, or not routed.

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+ Coordinates and/or assists with other activities and/or special projects in coordination with the Assistant Director, Sponsored Programs Pre-Award.

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+ Reviews Sponsor guidelines and process or develop proposals in compliance with University and sponsor policies and assist with other grant and contract activity wi