TheCollegeBoard Hiring for Executive Assistant, Communications and Marketing – REQ001315_43245530923_15-3175 at Topeka, Kansas Full Time

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Executive Assistant, Communications and Marketing

College Board – Communications and Marketing

Remote

About the Team

The Communications and Marketing (CM) team is responsible for building
and maintaining the College Board reputation, overseeing the
organization’s communications efforts, and growing the organization’s
three highest priority areas: AP, SAT Suite, and BigFuture, which are
designed to increase educational access and opportunity for all
students. We are a close knit, dedicated team. We have a successful
track record of promoting the work of the College Board to a wide range
of audiences, including students, parents, educators, policymakers, the
media, member organizations, and staff.

About the Opportunity

As the Executive Assistant you are a critical team member that supports
the Chief Communications and Marketing Officer; Senior Director, Special
Projects; and the CM leadership team to drive our most critical goals
and priorities forward. At the core of this role, you serve as a
detailed organizer who maximizes leaders by scheduling meetings,
managing expenses, and booking travel. You are ready to take on a role
that allows you to learn and grow and you’re eager to meticulously
execute your primary responsibilities. You serve as the foundation for
our leadership team and entire division by managing and supporting six
executives who compile the CM leadership team. You are excited to
inquire about ways to take on new tasks that pique your interest and
provide added value to the Chief Communications and Marketing Officer
and organization. You’re a go-getter – described by others as an
unstoppable force – who stays calm, organized, and coordinated under
pressure.

In this role you will:

Provide superb, detail-oriented administrative support to the
Communications & Marketing leadership team (60%)

• Manage complex calendars and scheduling needs across the Chief
  Communications and Marketing Officer and CM leadership team
• Manage all expense aspects of the six-person CM leadership team
• Manage all travel aspects of the six-person CM leadership team

Provide financial reporting and expense management support (20%)

• Work with Finance and Procurement to generate and track purchase
  orders and payments, manage invoicing and contracts, and tracking
  requisitions and purchase orders through Workday
• Collaborate with finance, procurement, and accounts payable
  departments to submit accruals and reclass reports
• Prepare, maintain and review purchasing files, reports and prices
  lists; process invoices and resolve billing issues
• Coordinate with internal and external stakeholders on contracts,
  SOWs, and the overall procurement, finance, and budgetary
  administrative process

Assist with special projects and engagement for the division (20%)

• Support the Senior Director, Special Projects to capture critical
  information, notes and next steps
• Gather pre-reads, materials and information to support the
  day-to-day management of the Chief Communications and Marketing
  Officer
• Work cross-functionally with other Executive Assistants to
  coordinate meetings, events and agendas
• Support, execute and assist on team activities (staff meetings,
  agendas, all-hands, off-sites and social events)
• Manage the team space and supplies

About You

• You have 2+ years of experince as an executive or personal
  assistant, ideally supporting multiple executives simultaneously
  with calendar management/scheduling, travel, email management, and
  expense reporting/tracking
• Demonstrated organization and prioritization skills and the proven
  ability to move forward multiple projects in concert, both
  independently nd as a member of the team
• You work well under pressure and value and seek out feedback
• You are trustworthy, have excellent judgement, and are a skilled
  collaborator
• You can embrace ambiguity and a willingness to take on new tasks
• You are obsessed with details, highly organized, and have impeccable
  follow through
• You have systems and routines that guide your daily operations and
  help you squeeze efficiency and productivity out of both your time
  and the time of others
• You have adept problem-solving skills, including the ability to
  consume complex information, make decisions, and use creativity to
  increase efficiency
• You have exceptional written, verbal, and interpersonal
  communication skills
• You have command of the technologies that guide our work,
  specifically Microsoft Outlook, Teams, Workday Financials, and
  Expense Systems (e.g. Concur)
• Ability to travel up to 1-2 times per year
• Authorized to work in the United States of America

About Our Benefits and Compensation

College Board offers a strong compensatio