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Tiger Calcium Services Inc Hiring for Administrative Assistant Job at Calgary Full Time
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Work Location: Calgary, Alberta
Department: Sales and Business Development
Position Report to: This position reports to: Director, Product & Customer Strategy
Work Rotation (if applicable): 5 days on, 2 days off
Workdays/Hours: 8 hours per day with ½ hour unpaid lunch
PURPOSE OF ROLE: Perform various administrative activities related to business development and marketing initiatives that will include supporting the pricing approval process, development of sales and marketing materials, supporting the sales team, and handling complex to routine data entry. In addition, you will assist with social media communications.
CORE RESPONSIBILITIES
REQUIRED QUALIFICATIONS, WORK EXPERIENCE, SKILLS
PHYSICAL REQUIREMENTS / WORK CONDITIONS
Position Title: Administrative Assistant
Work Location: Calgary, Alberta
Department: Sales and Business Development
Position Report to: This position reports to: Director, Product & Customer Strategy
Work Rotation (if applicable): 5 days on, 2 days off
Workdays/Hours: 8 hours per day with ½ hour unpaid lunch
PURPOSE OF ROLE: Perform various administrative activities related to business development and marketing initiatives that will include supporting the pricing approval process, development of sales and marketing materials, supporting the sales team, and handling complex to routine data entry. In addition, you will assist with social media communications.
CORE RESPONSIBILITIES
- Provide a wide range of administrative and communications support to the Director, Product and Customer Strategy and the Business Development team.
- Support and coordinate the pricing approval process (end-to-end from quote request to approval), including price data management and creating and distributing price quote approval documents and standard price lists.
- Support the administration of the customer pricing matrix in Tiger’s ERP system, which will include maintaining, editing, and updating tables as required, as well as acting as an intermediary between Pricing and Accounting.
- Development of new and maintenance of existing marketing materials, presentations, sales collateral, and proposal documents.
- Assist with the execution of Tiger’s social media strategy, including posting approved content, maintaining a presence on identified social media platforms, and supporting the administration of Tiger Calcium’s website.
- Support the RFP response process, including development, review, editing and compilation of bid response proposals.
- Administration related to the maintenance of existing or new customer contracts and agreements.
- Identify improvements to existing business processes and systems and assist in the development of acceptable solutions.
- Respond to inbound phone and email inquiries with general information or refer inquiries to appropriate sources.
- Lead or assist with organizing meetings and corporate events, including contacting participants, booking rooms, ordering refreshments, and making travel arrangements, as required.
- Comply with and participate in Tiger’s Health & Safety and Quality programs and initiatives.
- Perform other related duties as assigned.
REQUIRED QUALIFICATIONS, WORK EXPERIENCE, SKILLS
- Formal education or demonstrated experience in an administration role, preferably within the marketing, pricing, or sales disciplines.
- A minimum of three (3) years of administrative experience in a marketing or sales environment is preferred.
- Exceptional administrative skills, accuracy with numbers and executing tasks with high attention to detail.
- Excellent verbal and written communication skills, with the ability to communicate with individuals across all levels of the organization.
- Excellent computer skills with an intermediate proficiency in using Microsoft Excel, Word and other Microsoft Office Suite applications.
- Familiarity with ERP/CRM is an asset.
- Self-motivated and self-directed with demonstrated ability to work with minimum supervision
- Strong time management, organizational and prioritization skills with proven experience in effectively managing competing priorities and responsibilities.
- Strong problem-solving and decision-making skills, including the ability to exercise independent judgment
- Experience in supporting the RFP response process is an asset.
- Experience administering social media communications is an asset.
- Committed to standards of professionalism and ethical behaviour. Handle confidential information with discretion.
PHYSICAL REQUIREMENTS / WORK CONDITIONS
- Physical Requirements: Some light lifting of supplies and materials from time to time.
- Working Conditions: Office environment. Long hours sitting and using office equipment and computers.
