Tiki Wine & Vineyards Looking for Office Administrator at Christchurch, Canterbury, New Zealand Full Time

As an Office Administrator with a focus on accounts, marketing and warehouse support, the ideal candidate will play a crucial role in ensuring the smooth and efficient day-to-day operations of our office and warehouse facilities. The primary responsibilities of the role will revolve around administrative tasks, accounts management, and providing support to our warehouse, bottling and marketing team. This role requires a high level of attention to detail, a methodical approach, strong written communication skills, and the ability to work independently.

Hours of employment:

15-20 hours per week with opportunity for additional hours (if required).

Key Responsibilities:

• Processing of sales orders via software, phone or email;
• Maintaining accurate financial records, including accounts payable and receivable;
• Preparing and processing bills, and entering invoices;
• Managing and organising office operations, including filing, record keeping and data entry;
• Coordinating appointments, meetings and travel arrangements for team members;
• Answering and directing phone calls and emails, providing exceptional customer service;
• Warehouse functions, as needed: Inwards goods processing, assistance with stock taking, courier order processing;
• Assisting with production planning and paperwork;
• Record keeping for audit requirements;
• Bottling line assistance, as needed;
• Delivery of gifts and orders where required;
• Marketing administration support in the following areas – fundraiser coordination, sponsorship relationships, annual events, wine review & competition submissions, marketing collateral coordination and other general marketing support, as required;
• Planning, developing and managing any reasonable projects proposed by the company.

Essential Skills:

• Strong attention to detail.
• Strong organisational skills and methodical approach to tasks.
• Ability to work independently and self-motivated.
• Proficient in Microsoft Office Suite
• Some experience in accounting software (E.g. Xero) would be advantageous.
• Excellent written and verbal communication.
• Strong interpersonal skills.

This role is based in Clarkville, North Canterbury.