Time College Group Hiring for Administrative Assistant Job at Surrey Full Time

Time College Group Inc. was founded in 2016 by a group of enthusiastic educators who wanted to prove that education is not all about getting good grades – that learning can be more fun, intriguing and exciting than what common stereotypes represent. Today, Time College Group Inc. is one of the leading educational institutions that provides top-notch tutoring lessons tailored to the needs of each individual student, making learning easier and more engaging.

We provide both after-school tutoring and pre-view sessions for learners from all age groups, from elementary students to adults. Our subjects cover Language arts subjects such as English, French, Japanese, Spanish; STERM subjects such as mathematics, physics, chemistry, engineering, computer science, math and computer contests; Social science subjects such as history, geography, law, culture and civilizations, criminology, philosophy, psychology; Business subjects such as accounting, finance, marketing, economics, e-commerce, tourism and Test Preparations such as IELTS, TOEFL, CELPIP, SAT and SSAT.

On top of filling the knowledge gaps in various subjects, we also provide consultation to students who needs directions or guidance in their academic progress, post-secondary program choices and career options. We help students from domestic or abroad to apply for their dream universities, either directly from high school, or by transferring from colleges or other universities. By providing timely and useful information on program requirements, recruitment updates and troubleshooting any problems in the process, we have successfully assisted hundreds of students admitted into their ideal institutions.

We are currently looking for a full-time, permanent Administrative Assistant.

Working hours: 35 – 40 hours per week

Job Duties:

• Greet students and parents; answer phone calls from potential and existing customers, and answer general inquiries
• Liaise between students, teachers and parents, communicate progress, address needs and recommend solutions
• Checked incoming emails and mails, respond to them or redistribute them to appropriate staff
• Determine and establish office procedures
• Record student and teacher attendance; reconcile student balance statements
• Schedule meetings for clients and managers
• Manage students’ and teachers’ class schedules, adjust schedules throughout the week based on students’ or teacher’s needs
• Check office inventory and order supplies as needed
• File staff’s working hours biweekly and send it to the manager
• Introduce company’s services to clients and take charge of the monthly turnover of the branch
• Collect clients’ payments, issue invoices and receipts; handle other daily transactions
• Collect, organize and file clients’ information by using MS office system
• Assist the marketing department in promoting activities, preparing brochures and publications, and writing articles for advertising purposes
• Cooperate with colleagues from other departments to help students with their university applications.
• Supervise and train junior staff in company policies, office procedures and use of computer systems
• Organize and promote conferences

Qualifications and Education:

• Minimum two-year college degree with 3-5 years of experience as an administrative assistant or;

• Minimum Bachelor’s degree with 2 – 3 years of experience as an administrative assistant
• Approachable with exceptional interpersonal skills

• Post-Secondary education in North America, education background in business or education will be a strong asset

• Excellent ability to pay attention to detail and enter data accurately
• Ability to work effectively in a team and independently;
• Intermediate level in the use of standard computer applications including word processing (Word), spreadsheets (Excel), presentation (PowerPoint), and email.

Job-Specific Competencies:

• Effective Communication and Interpersonal Skills
• Organizational skills and attention to the detail
• Quality and Excellence Orientation
• Positive Team player
• Problem Solving Skills
• Ethics and Culture sensitivity
• Keyboarding speed at 40wpm with accuracy

We offer:

• Training
• Respectful and Inclusive Environment
• Competitive Wages
• Career Growth Opportunities

If you think you are the perfect candidate apply now!

We thank all candidates who are interested in applying for the position, kindly note, only shortlisted candidates will be contacted.

Expected start date: 2021-10-01

Job Types: Full-time, Permanent

Salary: $18.00-$25.00 per hour

Additional pay:

• Overtime pay

Benefits:

• Casual dress
• On-site parking
• Paid time off
• Store discount
• Work from home

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Surrey, BC: reliably commute or plan to relocate before starting work (required)

Education:

• AEC / DEP or Skilled Trade Certificate (required)

Experience:

• administrative assistant: 2 years (required)

Work remotely:

• No