TRIMARK USA LLC Hiring for Project Administrator at Cleveland, Ohio Full Time

Project Administrator
Cleveland, OH, USA * TriMark SS Kemp – Willow Office, 4567 Willow Parkway, Cleveland, Ohio, United States of America
Req #476
Monday, March 20, 2023
TriMark USA is one of the country’s largest providers of foodservice equipment and supplies. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. As a company, we strive to lead with our values and to support the success and sustainability of our customers so they can focus on their culinary pursuits. 
FULL TIME | HYBRID | BENEFITS INCLUDED
(Medical, Dental, Vision, Pet & Legal Insurance)
The Project Administrator reports to the Project Manager, and is located in Cleveland, OH.
POSITION SUMMARY:
The Project Administrator will support the Operations Team with daily responsibilities to include initial project file setup, reconciling projects to provide guidance to Finance and Sales Departments, and ensuring that all projects are ready to be turned in for final processing. They will work closely with both the Project Coordinators, Billing, and Cash Application Teams.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES:
Creates initial file structure at the onboarding of the project. Communicates file structure to Project Managers and Coordinators.
Works directly with Sales and Project Coordination to assist with billing readiness duties. Reviews sales orders for completion. Reaches out to vendors to get invoices as needed.
Kicks off project reconciliation file at the start of each project.
Follows assigned projects throughout the project life cycle and updates project reconciliation with various data points per direction.
Assists Project Coordinators with follow-up on any aspects associated with the project reconciliation to help resolve obstacles that could keep the project from billing.
Shares data files with Cash Application Team to ensure payments are posted against correct accounts.
Researches prior projects as assigned and reconciles as needed.
Reviews shipped orders to ensure all costs/prices are correct prior to sending to billing.
Research and report freight costs to PC’s to ensure order is ready to be billed.
Ensure customers are billed correctly for services quoted and provided.
Communicate with Project Managers, Project Coordinators and Sales to resolve discrepancies.
Prepare final invoice for Sales and Credit to review with customers for final payment.
Perform other related duties as required and assigned
COMPETENCIES:
Possess exceptional written and verbal communication skills, including ability to articulate information or possible resolutions in a concise and timely manner.
Fosters a positive work environment with both external and internal customers through demonstration of strong interpersonal and collaborative skills.
Strong organization, follow-through skills, and the ability to manage multiple priorities effectively.
Basic accounting principles in the interpretation of a customer orders and pricing.
Solid mathematical skills and ability to reconcile project costs and margins.
Identify and resolve issues in a timely manner.
Highest standards of accuracy and precision; data entry skills and attention to detail required.
Exceptional work ethic with a focus on achieving goals and targets in a timely and complete manner.
Proficient in Microsoft Office, including Word and Excel
Ability to learn and utilize companies’ enterprise software.
QUALIFICATIONS & EXPERIENCE:
Associate degree or related experience in Project Administration, minor Accounting, or Billing.
High School diploma or equivalent
Proficient computer skills in MS Office (Word, Excel, Outlook)
Experience in Navision a plus
Ability to successfully pass a background check
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