Tropical Shipping Hiring for Documentation Specialist at Frederiksted, VI Full Time

JOB SUMMARY

Input all cargo information in the system to create a bill of lading. Coordinate the clearance of inbound documentation with port authorities. Provide customer notification of cargo arrival. Collect monies when necessary, request release for the prepaid shipments and distribute this information to accounting.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Schedule vessels calls, prepare carrier documents, collect freights, conversions translations, and stowage of Less than Container Loads.
• Input Bills of Lading into computer. Produce entrance manifest and related Tropical documents.
• Type discharge list, schedule transhipment of cargo, break bulk report, audit vessel stowage plan, inform warehouse of strip cargo.
• Obtain and report status of empty containers available on weekly basis. Coordinate and schedule charter vessels to evacuate same.
• Assign revenues, type billing statement to connecting carrier. Proofread and distribute to accounting department in West Palm Beach and St. Thomas.
• Monitor accounts payable and receivable. Monitor advance charges and resolve all discrepancies. Request wire transfers.
• Act as contact person for all Tropical outports or agents, cargo tracing, rate issues, and schedule.
• Coordinate outbound cargo responsible for pricing, documentation, booking cargo with Houston, follow-up necessary.
• Request and log Freight Correction Notices and make corresponding billing adjustments; maintain voyage files, and coordinate claims related matters.
• Responsible for all communication with shippers or cosigners, by daily telexes, faxes and telephone calls.
• Report TEU or tonnage for budget purposes, prepare reports for interline sales manager, coordinate outside cargo rating with West Palm Beach.
• Perform all other duties as requested.

EDUCATION:

High School Diploma or equivalent

EXPERIENCE:

One year experience in office or clerical operations.

LICENSE:

Valid Local Driver’s License.

TRAVEL:

N/A

PHYSICAL:

Office Environment – Manual dexterity to perform repetitive motion tasks on computer. Ability to bend or stoop to retrieve lower shelf files. Ability to reach overhead to retrieve upper shelf files. Ability to sit 1/3 – 2/3 of day. Ability to work on feet for 1/3 – 2/3 day.

LANGUAGE:

English

Job Type: Full-time

Pay: $17.69 – $22.98 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Holidays
• On call
• Overtime
• Weekend availability

Supplemental pay types:

• Bonus pay

Education:

• High school or equivalent (Required)

Experience:

• Clerical: 1 year (Required)

Language:

• English (Required)

License/Certification:

• Driver’s License (Required)

Work Location: One location