True North Clinical Research Hiring for Administrative Assistant Job at Halifax Full Time

True North Clinical Research is hiring a full-time permanentAdministrative Assistant for our Halifax office.

True North Clinical Research is conducting ground-breaking research in Nova Scotia with clinics located in Halifax and New Minas. We play an important role in improving treatments for people with conditions like Alzheimer’s Disease, depression, and diabetes, among others. Clinical trials are an essential part of developing these new, potentially life-changing drugs. It is our belief that the people of Atlantic Canada deserve the best possible treatment options, including access to drugs they might otherwise not have access to. In working with True North Clinical Research, you will have the chance to be a part of this process and to help people in and around your community lead a better quality of life.

Description:

The Administrative Assistant will be responsible for ensuring that all operations within the office run smoothly, by performing a wide and diverse list of duties. The essence of this position is: supporting company operations by maintaining office systems while using a proactive, organized mindset, as well as working in collaboration with their fellow administrative support specialist on staff.

Duties & Responsibilities:

Administrative

· Greet all patients and visitors

· Ensure office is stocked with supplies (paper, pens, coffee, etc.…)

· Answer phone and direct calls as necessary

· Sort and distribute all mail, emails, and faxes

· Complete reminder phone calls

· Tidy waiting room and patient washroom

· Manage the Memory Clinic and Genetic Testing schedule for the Halifax location

· Filing, organizing, and faxing memory clinic paperwork

Accounting & Finance

· Submits all invoices for office expenses

· Manage petty cash

Business Intent & Culture

· Foster personal and team alignment with organizational values

· Monitor and improve communication, morale, commitment, and energy levels

Required Skills:

· High level English language skills

· High level administrative skills

· Very strong organization and prioritization abilities

· Ability to manage time with a high level of efficiency

· High level multi-tasking abilities

· Excellent customer service skills

· Strong communication and interpersonal abilities

· Intermediate computer software skills

· Ability to be a strong team member

· Strong problem-solving skills

· Strong decision-making abilities

· Knowledge of medical terminology

· Very strong attention to detail abilities

· Ability to listen and ask questions

· High degree of flexibility

Education & Experience:

· University/College degree/diploma is required

· Medical Administration experience is preferred

· Strong skill set with Microsoft Office is required

Salary & Hours:

The starting salary for the Support Specialist will be $28,000 – 32,000 per year. This is a full-time position with the first three months being a probationary period. Upon completion of the probationary period the successful candidate will also be eligible for the group benefits, including health and dental care. Office hours are Monday – Friday, 08:30am to 4:30pm.

The start date for this position is projected to be as soon as possible. We thank all applicants for their interest. New grads are welcome! Only selected candidates will be contacted.

www.truenorthcr.com

Job Types: Full-time, Permanent

Salary: $28,000.00-$32,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Schedule:

• Monday to Friday

Work remotely:

• No