U.S. Bank National Association Hiring for Executive Administrative Assistant/Coordinator (Remote) at Remote Full Time

At U.S. Bank, we’re passionate about helping customers and the communities where we live and work. The fifth-largest bank in the United States, we’re one of the country’s most respected, innovative and successful financial institutions. U.S. Bank is an equal opportunity employer committed to creating a diverse workforce. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, among other factors.

Job Description

This role reports to the leader of the talech team. At talech, our mission is to use technology to empower business owners with the tools and insights needed to grow their business and achieve their goals. With talech software, business owners can streamline operations, grow sales, and understand their business. We are looking for an Administrative Business Partner who is energized by our mission. You anticipate the needs of key leaders. You help the entire team stay focused on the most important things by actioning business and administrative issues in advance. You act with urgency. You strategically focus your efforts to maximize the team’s impact. You are organized and able to communicate effectively with people across multiple business areas, functions, and levels. While you will work behind the scenes, you will power the potential of the people you support as well as the business owners we serve.

Your responsibilities include building and executing on administrative systems and processes—which include, but are not limited to:

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  Assisting with meeting coordination and calendar management for talech leaders

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  Actively participating in planning, execution, and post-meeting activities for executive in-person meetings and team in-person moments that matter (e.g., capturing key discussion points, synthesizing them, and sending summaries)

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  Maintaining up-to-date org charts, access, and distribution lists (e.g., team and all employee list)

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  Coordinating access and approval for hardware, software, and bank badge access for the executive team

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  Ordering and maintaining technology and workspace management for staff

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  Supporting talech co-leaders and leadership team—e.g., arranging travel, owning special projects, organizing team gatherings, responding to requests for information, organizing office space

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  Helping support the Palo Alto office location by coordinating team visits, team meals, and general office maintenance.

Preferred Skills/Experience

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  Broad set of organizational skills to enable the team to focus

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  Ability to take responsibility for multiple tasks/projects and deadlines simultaneously

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  Attention to detail and the ability to work independently and with urgency

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  Excellent verbal and written communication and grammatical skills

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  Strong computer skills, especially Microsoft Office applications

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  Strong customer service focus and skills

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  Ability to handle multiple tasks at one time and perform well in challenging situations

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  Ability to listen to understand and use good judgment in solving problems and resolving conflict

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  Flexibility with schedule (overtime and travel may be required)

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  Growth mindset and willingness to learn new things (e.g., computer software and bank systems)