Position: Administrative Support (Full-Time or Part-Time term placements)
Provides advanced administrative, clerical or executive assistant support to UBC departments located on Point Grey Campus, Robson Square, or several hospital sites. Employees are hired by UBC Hiring Solutions and are assigned to different UBC departments usually on a full time basis to fill varies administrative and clerical based positions.
Employees are placed based on availability, qualifications and abilities and our placements can vary from a few days to months depending on the needs of our clients. Our employees are usually working full time on back to back placements and if eligible, able to join the generous UBC benefits package after passing their probationary period. We provide our employees with the opportunity to work all over the campus and gaining valuable work experience at UBC.
Please note, we give priority to experience administrators who are available immediately. Also, we are not recruiting for specific positions, but we are looking for service minded professionals to join our roster.
Organizational Status
Reports to UBC Hiring Solutions Manager or designate. Employees are expected to work closely with their onsite client-departmental supervisor.
Work Performed
Although each assignment will differ in the work performed according to classification, the employee is expected to adhere to following standards as related to:
Service:
Demonstrated service skills required:
Other Requirements:
Supervision Received
Will vary depending on the classification and placement.
Supervision Given
Will vary depending on the classification and placement.
Consequence of error/judgement
Failure to provide service that meet these standards affect the integrity of UBC Hiring Solutions and/or the University.
Qualifications
High school graduation supplemented by training in office procedures and practices or a combination of education and related work experience. University undergraduate degree preferred. Minimum of three to four years of recent administrative experience in a professional office environment. Ability to effectively manage multiple tasks and priorities. Ability to exercise tact, discretion, and judgment required. Proven ability to be flexible, confident and self-motivated. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to maintain accuracy and attention to detail. Effective oral and written communication skills. Proven ability to work in a team and collaborate with others. A commitment to enhancing one’s own awareness, knowledge, and skills related to difference. Must have skills pertaining to managing diversity across identities, perspectives, and behaviours (e.g. communication skills, managing conflict, flexibility and working in ambiguity). Behaviours that demonstrate empathy, sensitivity and, curiosity toward difference is a must.
MORE INFORMATION AND LINK TO APPLY:
https://ubchr.hiringplatform.ca/processes/32043-hs-admin-clerical-support-1-5-2021-q2?locale=en
Due to the high volume of applications we receive, we regret that we will contact only those applicants who have been shortlisted.
If you have already submitted an application to Hiring Solutions in the past 6 months, please do not apply again.
Job Types: Full-time, Part-time, Temporary
Salary: $16.16-$27.00 per hour
Schedule:
Ability to commute/relocate:
Education:
Experience:
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