Ulrich Enterprises, LLC Hiring for Executive Administrator Job at Oak Harbor, WA Full Time

UELLC specializes in providing quality residential remodeling services to our Clients. We are seeking a highly experienced Executive Office Administrator.

We are looking for someone who thrives in a very fast-paced environment, is a strong team player, and is passionate about their role as a business support professional. The position requires excellent communication, organizational, and interpersonal skills; The ability to build and maintain effective working relationships and accommodate diverse working styles; an extreme attention to detail; and the ability to maintain strict confidentiality. A successful candidate must demonstrate drive, initiative, and have a positive and professional approach.

Duties/Responsibilities:

• Estimating and Invoicing
• Data entry of bills/payables into QuickBooks Online
• Organize and schedule appointments
• Pay bills
• Analyze invoices/statements for accuracy
• Maintain daily business operations within a scheduling/reporting program called ‘Basecamp’.
• Produce and manage QuickBooks reports
• Manage time/expense online system and correspondence with employees
• Prepare/send weekly time reports
• Perform new employee set up, background checks
• Assist in sending documents and posting jobs
• Maintain office organization
• Schedule meetings, appointments, tasks, and reminders
• Sort mail, scan documents and download online statements to Cloud
• Answer and direct phone calls
• Create and maintain policies and procedures
• Other miscellaneous office and bookkeeping related duties as assigned

Skills/Abilities/Knowledge:

• QuickBooks Online knowledge
• Microsoft Office: Excel and Word
• Previous office or bookkeeping experience
• Extreme attention to detail and communication skills
• Excellent organizational and time-management skills
• Professional and proactive
• Dependable, knowledgeable, and focused
• Self-starter with the ability to work alone and within a Team

Location: Oak Harbor, WA
Benefits: Medical, Dental and Vision – available after 90 days

Job Type: Full-time

Pay: $46,800.00 – $62,400.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift

Experience:

• Office management: 3 years (Preferred)
• QuickBooks: 1 year (Preferred)

Work Location: One location