Under Armour Hiring for Administration Assistant Job at Baltimore, MD Full Time

Position Summary

The Administrative Assistant is responsible for supporting all administrative duties and general coordination activities for the Corporate Real Estate (CRE) team. Specifically, this includes coordinating and facilitating leadership team’s daily and weekly calendars, efficiently maintaining files, processing expense reports, maintaining contacts, covering phones as well as coordination of move communication and Onboarding. This person serves as the first point of contact for CRE and can efficiently execute the roles and responsibilities of this position in a fast-paced dynamic environment. The successful candidate is a trustworthy individual with great integrity who follows through with commitment and is perceived as dependable and conscientious. He/she will exhibit professionalism and ethics, a drive for results and demonstrate personal responsibility for his/her performance.

Essential Duties & Responsibilities

• Manage calendars for CRE leadership team
• Effectively cover phone calls for department leadership
• Coordinate and arrange travel
• Process and reconcile expense reports
• Assist with preparation of meeting agendas and minutes as well as presentations
• Maintain historical meeting records and files
• Manage CRE office supply and equipment orders including IT hardware and software
• Coordinate new teammate onboarding process for department
• Manage teammate move communications in conjunction with the Corporate Communications Team
• Support updates to policy and procedures
• Manages CRE updates to SharePoint and Our House
• Organize and coordinate team building events
• Other duties as assigned

Qualifications (Knowledge, Skills & Abilities)

• Strong written and verbal communication skills crucial to effective interaction with all levels of the organization including senior level executives and their assistants.
• Ability to partner with external resources including consultants, vendors and suppliers.
• Ability to develop, use and sustain strong cooperative relationships with all levels of the organization in all relevant functions.
• Must have strong computer literacy including Microsoft Word, Excel, Outlook, PowerPoint, iOffice, and IWMS System along with web navigation and research. Experience with SAP, Ariba, and Keynote is a plus.
• Must have the ability to multi-task in a fast-paced environment.
• Strong organizational skills and the willingness to be detail oriented. Ability to prioritize tasks and ensure all deadlines are met.
• Self-motivated, proactive and capable of both working within a team environment and independently.
• Ability to exercise independent judgment to fulfill the responsibilities of the role and group.
• Competency in general administrative skills including phone, calendar maintenance, filing, etc.
• Assist in the preparation of special projects and presentations as needed.
• Ability to resolve conflict.
• A vested interest in learning and growing in a global Corporate Real Estate organization
• A sound work ethic, desire and commitment to accept increasingly greater challenges and responsibilities.
• Flexibility to work as needed to attend to urgent priorities.

Education And / Or Experience

• Bachelor’s degree from a four year college or University preferred
• Minimum of five years of experience in a real estate, construction, or facilities environment
• Demonstrated ability to creative problem-solving techniques to resolve project issues.
• Ability to maintain confidential information and exercise good judgment when handling sensitive issues.

Other Requirements

Location: This individual must reside within commuting distance from our global headquarters in Baltimore, MD.
Return To Work Designation: 4 days a week in-office, the remainder of work week remote.

Relocation

• No relocation provided

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