United Church of Canada Hiring for Administrative Support – Housing Job at Remote Full Time

The Pacific Mountain Regional Council is seeking an individual to fill the role of Administrative Support – Housing, on a permanent full-time basis.

The United Church of Canada is a Christian community of faith and hope, called to celebrate God’s presence and to love and serve others. We act in cooperation with others for peace, justice, care for creation, and the healing the world. Within the United Church the Regional Council, as part of the wider United Church of Canada, is a decision-making body responsible to serve and support Communities of Faith within its bounds and provide necessary oversight.

Pacific Mountain Region serves British Columbia and the Yukon and supports over 200 congregations and communities of faith, and numerous other ministries including camps, social service agencies, youth and young adult work, leadership development, new ministry initiatives, property development, affordable housing and care facilities, chaplaincies and educational centres. We focus on providing services that assist church personnel and maintaining good relationships between congregations and personnel. We also provide staff, finances, advice, advocacy, and program resources to ministries to enhance their work. Pacific Mountain Region also supports the work of General Council.

The Admin Support for Housing will provide high-level administrative support to the Community Renewal Society and to the Executive Director of Housing. The main areas of focus are:

· Provide administrative support to the Executive Director of Housing;

· Design and maintain good record-keeping and communication processes, ensuring good information flow;

· Attend committee meetings and keep accurate minutes;

· Research and provide necessary documentation to support the Executive Director and the Committees in their work;

· Manage documents to ensure timely processing and ensure that United Church of Canada policies, Canada Revenue Agency Charity Guidelines and British Columbia government processes are followed;

· serves as an information resource in matters related to the work of the Executive Director, responding with tact and diplomacy to phone, email and in-person enquiries

· Manage all aspects of registration, preparation and arrangements for in-person and online meetings and events;

· Compile evaluations and other input from consultations and meetings;

· Create and implement contracts with service providers and ensure timely payment in coordination with the finance team;

· Refer inquiries to the Executive Director and other senior staff as required.
Qualifications
· A minimum of 2 years post-secondary education, or the equivalent combination of education and experience and 3-5 years working in an administrative and/or office management role; Experience in a not-for-profit setting is desirable;

· Computer skills in the use of various software applications – Office 365, Dynamics, SharePoint, One Drive, Teams, Zoom, and other social media and online platforms and a willingness to use new technologies;

· Strong minute taking skills, strong administrative, interpersonal and communication, verbal and written (includes writing, editing, proofreading) skills,

· Outstanding planning, time management, organizational and situational analysis skills, together with the flexibility to effectively deal with changing situations or priorities;

· Ability to take initiative and work proactively and collegially with colleagues, volunteers and the constituency;

· Ability to work in an environment, where sensitivity, understanding and patience guide all relationships and appropriate confidentiality is maintained;

· Knowledge of and experience in The United Church of Canada structure, policies and ethos is an asset.

· Alignment with the vision and values of The United Church of Canada

· Recognition of personal and professional boundaries.
As part of our ongoing commitment to Accessibility, The United Church of Canada will aid employees who request accommodation throughout their employment with us, unless the position is deemed to be a bona fide occupational requirement and/or to the point of undue hardship considering issues of health, safety and cost. Working Conditions
· Works full time in the Pacific Mountain Regional Council Office or from a home office in Victoria British Columbia;

· Sitting and viewing a computer screen for long periods, keyboarding/using voice recognition software, intermittent physical activity including sitting, standing and being on the phone for long periods of time; and ooccasional overtime may be required.

Interested applicants are invited to submit their resume, quoting the job number 22-67 to Human Resources

Job Types: Full-time, Permanent

Salary: $42,912.00-$57,216.00 per year

Benefits:

• Casual dress
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• Paid time off
• Vision care
• Wellness program
• Work from home

Schedule:

• Day shift

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location: Remote

Application deadline: 2022-09-27