UnitedHealthcare Hiring for Division of UnitedHealth Group Job at Senior Administrative Assistant – Remote in Minnetonka, MN Full Time

If you are located in Minnetonka, MN, you will have the flexibility to work from home and the office in this hybrid role* as you take on some tough challenges.

Welcome to one of the toughest and most fulfilling ways to help people, including yourself. We offer the latest tools, most intensive training program in the industry and nearly limitless opportunities for advancement. Join us and start doing your life’s best work.SM

The Sr. Administrative Assistant’s objective will be to support leadership within Government Member Services organization. Primary functions include traditional administrative roles including maintaining documentation, coordinating calendars, setting up meetings, making travel arrangements, tracking expenses, helping with logistics for meetings, and coordinating business segment liaison duties.

This position is full-time, Monday – Friday. Employees are required to work our normal business hours of 8:00am – 5:00pm. It may be necessary, given the business need, to work occasional overtime or weekends.

Our office is located at 9800 Health Care Ln Minnetonka, MN 55343. Employees will be required to work 2-3 days a week onsite and the remaining days from home.

• All Telecommuters will be required to adhere to UnitedHealth Group’s Telecommuter Policy.

Primary Responsibilities:

• Must be professional and comfortable interacting with executive level leaders; must also be prepared to handle the complexity of coordinating travel, meetings and visitors at this level. This position will be supporting an SLT and multiple VP-level leaders
• Manage calendars with ability to resolve multiple calendar conflicts
• Manage meetings (scheduling, material preparation and distribution, coordinating remote participants)
• Create or prepare meeting materials (e.g., PowerPoint deck; agendas) and ensure distribution to appropriate individuals in a timely manner
• Schedule, coordinate, and/or set up resources and technology needed for meetings/events
• Maintain and distribute lists as needed (e.g., organizational charts; email; distribution; vendor; contacts; phone)
• Monitor or over-see internal office communications (e.g., email; calendar; Teams) for internal team members and take appropriate action, as needed
• Handle confidential information professionally and discreetly
• Act as administrative process specialist and resource for the team
• Help onboard new team members
• Perform Business Segment Liaison (BSL) activities, as needed (e.g., hardware/software acquisition/disposal, new employee on-boarding)
• Schedule and make travel arrangements (e.g., airline; hotel; ground transportation; office space assignment)
• Manage expense reimbursement
• Enter and submit purchase orders into relevant systems to purchase office supplies from pre-approved vendors
• May coordinate activities for other leaders
• Provide internal and external customer service to employees, vendors and clients
• Represent Government Member Services in a positive and professional manner

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High School Diploma / GED (or higher)
• 2+ years of experience supporting senior leaders in an administrative capacity in a fast-paced environment
• 2+ years of experience delivering a high level of internal and external customer service
• Intermediate or higher level of proficiency in Microsoft Office suite: Microsoft Word (create and edit correspondence), Microsoft Excel (create, edit, and sort spreadsheets), Microsoft Outlook (email and calendar management), and Microsoft PowerPoint (create and edit slides), Microsoft Teams (upload documents, manage site permissions)
• Ability to work an 8 hour shift between 8:00am – 5:00pm including the flexibility to work occasional overtime per business need as well as working onsite 2-3 days a week.
• Full COVID-19 vaccination is an essential job function of this role. Candidates located in states that mandate COVID-19 booster doses must also comply with those state requirements. UnitedHealth Group will adhere to all federal, state and local regulations as well as all client requirements and will obtain necessary proof of vaccination, and boosters when applicable, prior to employment to ensure compliance. Candidates must be able to perform all essential job functions with or without reasonable accommodation.

Telecommuting Requirements:

• Reside within Minnetonka, MN
• Required to have a dedicated work area established that is separated from other living areas and provides information privacy
• Ability to keep all company sensitive documents secure (if applicable)
• Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service

Soft Skills:

• Experience successfully managing multiple priorities
• Strong verbal and written communication skills
• Solid time management skills and strong attention to detail
• Ability to multi-task
• Ability to complete work frequently without established procedures
• Self-directed and works independently
• Self-Management

UnitedHealth Group requires all new hires and employees to report their COVID-19 vaccination status.

Military & Veterans find your next mission: We know your background and experience is different and we like that. UnitedHealth Group values the skills, experience and dedication that serving in the military demands. In fact, many of the values defined in the service mirror what the UnitedHealth Group culture holds true: Integrity, Compassion, Relationships, Innovation and Performance. Whether you are looking to transition from active duty to a civilian career, or are an experienced veteran or spouse, we want to help guide your career journey. Learn more at https://uhg.hr/transitioning-military

Learn how Teresa, a Senior Quality Analyst, works with military veterans and ensures they receive the best benefits and experience possible. https://uhg.hr/vet

Careers with UnitedHealthcare. Let’s talk about opportunity. Start with a Fortune 5 organization that’s serving more than 85 million people already and building the industry’s singular reputation for bold ideas and impeccable execution. Now, add your energy, your passion for excellence, your near – obsession with driving change for the better. Get the picture? UnitedHealthcare is serving employers and individuals, states and communities, Military families and Veterans wherever they’re found across the globe. We bring them the resources of an industry leader and a commitment to improve their lives that’s second to none. This is no small opportunity. It’s where you can do your life’s best work.SM

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity / Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug – free workplace. Candidates are required to pass a drug test before beginning employment.

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