University of Arizona Hiring for Administrative Assistant (Sierra Vista, AZ) (Remote Work Available) at Sierra Vista, AZ Full Time

ADMINISTRATIVE ASSISTANT (SIERRA VISTA, AZ) (REMOTE WORK AVAILABLE)

Posting Number

req11237

Department

College of Applied Sci & Tech

Department Website Link

Location

Sierra Vista

Address

Sierra Vista, AZ USA

Position Highlights

The Administrative Support Assistant II provides general administrative functions and assistance for the Academic Advising office within the College of Applied Science & Technology (CAST). This includes serving as the initial contact for visitors and inquiries, communicating with internal and external stakeholders (students, staff, administrators, faculty, etc.), preparing documents and reports, scheduling meetings, organizing and maintaining information, coordinating calendars, composing correspondence and other documents, maintaining student data, and assisting at student services events and functions.

The individual will facilitate results through management and support of business practices and policies to effectively manage resources within the College of Applied Science & Technology (CAST). They must complete work assignments with an exceptional degree of independence and efficiency and have excellent interpersonal and communication skills are essential for successful job performance.

This position is eligible for remote work inside the state of Arizona.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• Serves as the initial point of contact for all modalities of inquiries and walk-in visitors for the Academic Advising office of the College of Applied Science & Technology (CAST).
• Provide day-to-day support, such as copying, appointment scheduling, note-taking, travel arrangements, data entry, filing, and student records maintenance for supervisor and team members.
• Screens phone calls and visitors, directing to appropriate staff or department when necessary; provides information requiring comprehensive knowledge and interpreting university policy, procedure, and operations.
• Maintains detailed records of student interactions.
• Participates in outreach campaigns to contact students via phone and email to schedule advising and student services appointments and encourage application and enrollment.
• Maintains transcript and other student records databases; receives and forwards official documentation to appropriate offices.
• Maintains calendar(s) for assigned staff, regularly prioritizing and arranging meetings, events, and appointments; arranges necessary travel reservations and itineraries; anticipates and prepares background materials needed.
• Reviews all incoming mail; answers inquiries and composes correspondence on general and technical matters in accordance with established guidelines and forwards items to supervisor or appropriate staff.
• Performs a variety of administrative and /or secretarial support activities such as composing replies to correspondence, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources, summarizing replies and information to facilitate review by superior and investigating, evaluating and resolving problems within scope of position.
• Conducts research and utilizes resources to solve student and administrative problems that arise.
• Researches, summarizes, and analyzes information; calculates statistics and compiles data to prepare recurring reports potentially containing or sensitive information from a variety of sources.
• Orders and Inventories office supplies.
• Assists in tracking office budgets.
• Assist with organization and maintenance of document archive process to include scheduling annual shredding of outdated documents.
• Serves as liaison to faculty, staff, students, alumni, outside agencies and the public concerning information or complaints.
• Plans and arranges conferences and meetings under general instruct ions from supervisor; communicates arrangements to appropriate individuals.
• Assists in CAST events as needed.
• Travel to other office locations as needed for meetings, events, etc.
• Additional duties may be assigned.

Knowledge, Skills, and Abilities:

• Ability to provide quality customer service
• Ability to operate standard office equipment
• Knowledge of Microsoft Office

Minimum Qualifications

Preferred Qualifications

FLSA

Non-Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Organizational Administration

Benefits Eligible

Yes – Full Benefits

Rate of Pay

$16.34 – $19.61

Compensation Type

hourly rate

Grade

4

Career Stream and Level

OC2

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

9/5/2022

Expected End Date

Contact Information for Candidates

Brittany Gordon

[email protected]

Open Date

8/8/2022

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.