University of Southern California Hiring for Office Coordinator at Los Angeles, California Full Time

Office CoordinatorApply (https://usc.wd5.myworkdayjobs.com/ExternalUSCCareers/job/Los-Angeles-CA—University-Park-Campus/Office-Coordinator_REQ20130133/apply) University Advancement Los Angeles, California

The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students and staff that make the university what it is.

USC values diversity and is committed to equal opportunity in employment. USC University Advancement is committed to fostering a diverse, equitable, and inclusive culture in which all advancement staff and our stakeholders have the opportunity to connect, belong, and grow while supporting USC’s mission, values, and goals.

USC University Advancement’s Alumni Association supports the overall advancement of USC by engaging all alumni for life, building a culture of philanthropy among the Trojan Family, and being the representative voice for all USC alumni.

With more than 380,000 members worldwide, the USC Alumni Association supports more than 100 affiliate alumni clubs, alumnae support groups and multicultural alumni organizations, and distributes more than $2million each year in scholarships for USC students. In addition, the USC Alumni Association hosts more than 250 events and programs around the world, and provides benefits and services to all alumni.

The USC Alumni Association is seeking an Office Coordinator to oversee the day-to-day operation of one of its office locations located in the heart of University Park Campus. The incumbent will report to the Associate Director of Member Services and work closely with the Member Services Specialist. The incumbent will be the first point of contact for all visitors and will serve as the face of the USC Alumni Association.

This is a multifaceted position which requires a blend of strong administrative and public relations skills. Duties will include:

• Answering phones and customer service requests

• Greeting and answering guests’ questions pertaining to the Alumni Association,

• coordinating visitor needs

• Managing meeting room reservations and spaces and coordinating general office maintenance

• Ordering all general and office supplies

• Assisting with the execution of various events and ad-hoc projects

This position requires a solid working knowledge of the various departments and schools affiliated with USC to direct callers and guests to the appropriate person or department.

The Office Coordinator must be a quick learner who is extremely detail oriented with a professional demeanor. Incumbent must equally enjoy working with the public while performing a variety of administrative-related duties. Strong Microsoft Office (Excel, Word, Outlook) skills are required.

Required Documentation and Additional Information:

To apply, submit a resume and cover letter (may be uploaded as one file). Please do not submit your application without these documents.

The hourly rate range for this position is $22.01 – $26.31. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

USC has excellent benefits, including health benefits for staff & their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six (6) months of employment; tuition benefits for staff & their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses & free tram pick up services; discounts to football, basketball & other campus events.

The University of Southern California values diversity and is committed to equal opportunity in employment.

Minimum Education: Associate’s degree, Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.

REQ20130133 Posted Date: 02/12/2023