UPS Hiring for Administrative Assistant at Atlanta, GA Full Time

Administrative Assistant

Job Title: Administrative Assistant

Location: Atlanta GA, 30328

Duration: 12 months

Shift Time: 08:00 am to 5:00 pm

Work Days: Monday to Friday

Pay Rate: $22.95

Description/Comment:
Job Summary

• The Administrative Assistant II provides complex administrative and clerical support.
• The ideal candidate will have one to two years or more experience in a fast-paced office environment.
• The candidate will have an understanding of general office procedures, ability to communicate effectively, solve intermediate level problems, assist with basic research, respond to department inquiries (including communication with external customers), assist with the development and administration of various departmental programs and reports, as well as perform administrative and office support activities for multiple managers and/or department.

Job Duties –

• Job Summary
• The ideal candidate for the Administrative Assistant III position may greet visitors, answer requests, answer phones, screen/route callers, take messages, and assist in resolving routine problems and inquiries pertaining to departmental policies / procedures.
• May supervise or give work direction to lower level clerical personnel.
• May be responsible for scheduling appointments and engagements on behalf of the department, without prior clearance.
• May make arrangements and coordinate all details for meetings, conferences and special events including catering requests, presentation materials and equipment.
• May plan and coordinate meeting arrangements including travel and lodging and process expense reports.
• May be responsible for interpreting administrative decisions and policies to complete assigned tasks and projects of a complex nature.
• May review, prioritize and determine actions for all incoming correspondence and mail.
• May order office supplies and equipment; organize and maintain department filing systems and other records.
• May assist with creating, maintaining and collecting data for reports, charts, graphs, spreadsheets and databases.
• May assist with monitoring and approving departmental expenditures, department budget and account records.
• May make requests for office equipment repairs and work closely with facilities to ensure that equipment, materials and office space are used effectively.
• May compose documents; maintain relevant databases; update departmental websites and related records.
• May be exposed to confidential information and handle confidential matters.
• May research, analyze and summarize data for reports independently and assist with large project coordination.
• May maintain calendars for management.

Job Requirements

• High School Education or equivalent preferred.
• Minimum of one to two years of administrative support experience preferred.
• Intermediate Microsoft Office skill level or better in Word, Excel, and PowerPoint.
• Internet search skills as relevant to the position and knowledgeable with using computer applications.
• Standard report generation; office administrative practices and procedures.
• Skilled with meeting critical deadlines and good time management skills preferred.
• Strong analytical, problem solving, basic research, and time management skills
• Requires very good verbal and written communication and listening skills.
• Ability to deal successfully with the public in person and over the telephone.
• Flexible and willing to assist with coverage in other departments during fluctuations in volume, vacation coverage or leave of absence coverage and as required by business need and management team
• Demonstrated ability to handle multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail preferred.
• Friendly and professional demeanor and initiative to seek improvements to processes preferred.
• Good organization, discretion and independent judgment skills and ability to understand policies and procedures preferred.

Additional Job Details:

• Atlanta position – main role is grant processing and light administrative responsibilities – Strong writing and communication skills a must

Job Type: Contract

Salary: $22.95 per hour

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Atlanta, GA 30328: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)
• admin: 2 years (Preferred)

Work Location: One location