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United States
US Executive Office for Immigration Review Hiring for Staff Assistant Job at Chicago, IL Full Time
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If you are relying on your education to meet qualification requirements:
Duties
Duties include but are not limited to the following:
- Providing a broad range of administrative and technical support in the planning, project management and coordination of office functions.
- Conducting intensive analysis of issues arising in any aspect of assigned unit operations, programs, and/or policies overseen by the Principal Deputy/or Regional Deputy Chief Immigration Judge.
- Exercising day-to-day responsibility/authority for the planning, management, coordination, and efficient staffing of initiatives, operations and interactions, and long range agenda items.
- Making recommendations, and providing advice/assistance to staff.
- Evaluating operating procedures, administrative controls, and report systems in order to develop and improve work processes.
- Serving as a liaison in developing, planning, and coordinating programs, requirements and sensitivities, which are unique to OCIJ.
- Issuing information, analysis tasks and assignments to various OCIJ components and staff as directed by the Principal Deputy/Regional Deputy Chief Immigration Judge.
- Assisting, as the final executive reviewer, with administrative approval authority for major correspondence, reports and other documents submitted for signature.
- Analyzing and reviewing for clarity, completeness of response or reply, and compliance with administrative, management and program procedures, policy, and philosophy.
Requirements
Conditions of Employment
- You must be a U.S. Citizen or National.
- You must complete a background investigation, credit check, and drug test.
- Selective Service Registration is required, as applicable.
- Probationary period will apply.
- May be required to file a Financial Disclosure.
- Salary payments must be by direct deposit to a financial institution.
- Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement.
- Must be fully vaccinated for COVID-19 (see Additional Information section)
Qualifications
NOTE: Applicants are limited to applying for only two locations.
In order to qualify for the Staff Assistant position, you must meet the following minimum qualifications:
FOR THE GS-13 LEVEL: Specialized Experience: Applicants must have at least one or more full-time years (12-months) of specialized work experience, equivalent to at least the GS-12 grade level in the Federal service, performing the following duties:
- Monitoring staff projects and/or work to report to management on timeliness and efficiency;
- Utilizing tracking systems (i.e. spreadsheets, filing systems, and/or calendaring software) for project planning, timelines, and statuses;
- Presenting guidance to staff via oral communication and electronic correspondence on organizational goals, objectives, initiatives, and/or practices; and
- Preparing meeting notes and minutes from leadership meetings, and conferences.
(Your resume must CLEARLY demonstrate this experience)
Note, if your qualifying experience is from federal employment, please provide your SF-50 showing the highest grade level held in the federal service.
Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).
For more information on the qualifications for this position, click here.
Additional information
Conditions of Employment: Only U.S. Citizens or Nationals are eligible for employment with the Executive Office for Immigration Review. Dual citizens of the U.S. and another country will be considered on a case-by-case basis. All DOJ applicants, both U.S. citizens and non-citizens, whose job location is with the U.S., must meet the residency requirement. For a total of three (not necessarily consecutive years) of the five years immediately prior to applying for a position, the applicant must have: 1) resided in the U.S., 2) worked for the U.S. overseas in a Federal or military capacity; or 3) been a dependent of a Federal or military employee serving oversees.
Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP): To be well qualified, you must satisfy all qualification requirements for the vacant position and (for scored examining) score 85 or better on established ranking criteria OR (for category rating criteria) rate equivalent to the Highly Qualified or better category using established category rating criteria and must submit proof of eligibility for the special selection priority. Additional information about CTAP/ICTAP eligibility can be found by clicking here.
Active Duty Service Members expected to be released or discharged from active duty service may submit a written document from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Without this documentation, you will not receive tentative veterans’ preference and your application will be evaluated based on the job application materials submitted. Veterans’ preference must be verified prior to appointment.
COVID-19 Vaccination Requirement and Additional Information: As required by Executive Order 14043, Federal employees are required to be fully vaccinated against COVID-19 regardless of the employee’s duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination by November 22, 2021 or before appointment or onboarding with the agency, if after November 22. The agency will provide additional information regarding what information or documentation will be needed and how you can request of the agency a legally required exception from this requirement.
Due to COVID-19, the agency is currently in an expanded telework posture. If selected, you may be expected to temporarily telework, even if your home is located outside the local commuting area. Once employees are permitted to return to the office, you will be expected to report to the duty station listed on this announcement once determined by your component. At that time, you may be eligible to request to continue to telework one or more days a pay period depending upon the terms of the agency’s telework policy.
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Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the application process is complete, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.
Applicants applying under Delegated Examining (all U.S. citizens) procedures will be rated under DOJ’s Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement. If you meet the minimum qualifications, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your score may be lowered and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories: Best Qualified, Well Qualified, or Qualified. Within these categories, applicants eligible for Veterans’ Preference will receive selection priority over non-veteran preference eligibles. Candidates placed in the “Best Qualified” category will be identified for referral to the hiring manager for further review and consideration.
You will be rated based on the following knowledge, skills, abilities (KSAs) or competencies:
- Attention to Detail
- Oral Communication
- Planning and Evaluating
- Writing
NOTE: In order to be rated as meeting the minimum qualifications, we must be able to determine from your application package that you have the education and/or specialized experience that is required. Your resume MUST contain your full name, some form of contact information (phone number, email address and/or living address), and the following employment information:
- Employer name and location for each position held.
- From and to dates (MM/YY-MM/YY or from MM/YY to “present”) for each position held. The month and year is required to fully credit your time.
- For part-time positions, please include number of hours worked per week, positions that do not include this information will be assumed as full-time (40 hours a week).
- Grade/levels held for each federal position. (Ex. GS-11; IR-06; FV-G; etc.)
- Detailed descriptions of experience under each position held. (Applicants must provide specific supporting examples to show that they meet the qualifications of the position shown in the announcement.)
- Any submitted documents not required or requested for this vacancy will not be considered (i.e. training certificates, case filings, letter of recommendations, etc.).
(ALL INFORMATION IS SUBJECT TO VERIFICATION PRIOR TO FINAL SELECTION.)
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Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
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Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have – whether you’re a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you’re eligible under their policies.
To apply for this position, you must provide a complete Application Package by the closing date of this announcement, which includes:
1. Your Resume showing relevant experience; cover letter optional. (Please see the How You Will Be Evaluated section)
2. A complete initial Assessment Questionnaire.
3. Other Supporting Documents, if applicable to you:- Transcripts, if qualifying based on education. (Must include your name, college name and address, courses, dates attended, major and degree, cumulative grade point average (GPA), any honors received, and date the degree was awarded/conferred.)
- CTAP/ICTAP documents (Please see the Additional Information section)
- If your qualifying experience is from Federal employment, please provide your SF50 showing the highest grade level held in the Federal service.
- Veterans’ Preference and documents: (DD214 MEMBER-4 copy, SF-15, and required documentation that is acceptable proof of your claim for preference.) If you are entitled to veterans’ preference, you should indicate the type of veterans’ preference you claim on your resume. You must submit a DD214 Member-4 Copy,”Certificate of Release or Discharge from Active Duty,” which shows dates of service and separation under honorable conditions. If you are entitled to veterans’ preference based on a service-connected disability, award of the Purple Heart, or derived preference, you must submit an SF15, “Application for 10-point Veterans’ Preference,” and required documentation that is acceptable proof of your claim for preference. (e.g. An official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying the veteran’s service-connected disability and combined disability rating.) For more information on Veterans’ Preference click here.
- Schedule A: To be considered for a Schedule A appointment, you must submit proof of your disability. This proof may be in the form of documentation obtained from licensed medical professionals, state or private vocational rehabilitation specialists, or any Government agency that issues or provides disability benefits. You must submit valid documentation regardless of the date of determination of your disability. Proof of disability documentation needs to specify that you are eligible to apply using Schedule A. It does NOT need to detail your specific disability, medical history or need for accommodation. To view sample Schedule A proof of disability letters click here.The Schedule A letter must be separate from any Veterans’ Preference documentation.
- Any other supporting documentation required for verification as described in the announcement.
Note: Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.
Note: Multiple selections may be made from this announcement. Salaries above are an approximation.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
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How to Apply
You must submit a complete application package by 11:59 PM (EST) on the closing date of the announcement.- To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire, which can be previewed here: https://apply.usastaffing.gov/ViewQuestionnaire/11315851.
- Click the Submit My Answers button to submit your application package.
- It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
- To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
- To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
Agency contact information
Midwest Services Branch
Address
Office of the Chief Immigration Judge
5107 Leesburg Pike
Falls Church, VA 22041
US
Next steps
You will be notified of your application status during the hiring process, as applicable. You may check your application status by accessing the USAJOBS website and clicking “Application Status”. The process may take up to 6 weeks.
The four points of notification are:
- Application Received or Application Incomplete
- Minimum Qualification Requirement Met/Not Met
- Eligible (Application Referred) or Ineligible (Application Not referred)
- Selected or Not Selected
- Based upon your score, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview. You will receive notice via email once this process is completed (generally 4-6 weeks).
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Fair and Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request
Required Documents
To apply for this position, you must provide a complete Application Package by the closing date of this announcement, which includes:
1. Your Resume showing relevant experience; cover letter optional. (Please see the How You Will Be Evaluated section)
2. A complete initial Assessment Questionnaire.
3. Other Supporting Documents, if applicable to you:
- Transcripts, if qualifying based on education. (Must include your name, college name and address, courses, dates attended, major and degree, cumulative grade point average (GPA), any honors received, and date the degree was awarded/conferred.)
- CTAP/ICTAP documents (Please see the Additional Information section)
- If your qualifying experience is from Federal employment, please provide your SF50 showing the highest grade level held in the Federal service.
- Veterans’ Preference and documents: (DD214 MEMBER-4 copy, SF-15, and required documentation that is acceptable proof of your claim for preference.) If you are entitled to veterans’ preference, you should indicate the type of veterans’ preference you claim on your resume. You must submit a DD214 Member-4 Copy,”Certificate of Release or Discharge from Active Duty,” which shows dates of service and separation under honorable conditions. If you are entitled to veterans’ preference based on a service-connected disability, award of the Purple Heart, or derived preference, you must submit an SF15, “Application for 10-point Veterans’ Preference,” and required documentation that is acceptable proof of your claim for preference. (e.g. An official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying the veteran’s service-connected disability and combined disability rating.) For more information on Veterans’ Preference click here.
- Schedule A: To be considered for a Schedule A appointment, you must submit proof of your disability. This proof may be in the form of documentation obtained from licensed medical professionals, state or private vocational rehabilitation specialists, or any Government agency that issues or provides disability benefits. You must submit valid documentation regardless of the date of determination of your disability. Proof of disability documentation needs to specify that you are eligible to apply using Schedule A. It does NOT need to detail your specific disability, medical history or need for accommodation. To view sample Schedule A proof of disability letters click here.The Schedule A letter must be separate from any Veterans’ Preference documentation.
- Any other supporting documentation required for verification as described in the announcement.
Note: Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.
Note: Multiple selections may be made from this announcement. Salaries above are an approximation.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help
This job is open to
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Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a “surplus” or “displaced” employee.
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The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
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Veterans
Clarification from the agency
This position is open to all U.S. Citizens. CTAP/ICTAP and/or Schedule A Hiring Authority Eligibles may also be considered.
