us issworld Hiring for Office Services Assistant Job at Chippewa Falls, WI Full Time

Office Services Assistant

Hourly Wage

ISS offers a competitive compensation package including Benefits, Paid Time Off, and a starting hourly salary of 25.00 USD

Key Purpose

Perform general office duties for Operations & Maintenance (O&M) contract sites, which require knowledge of company and department procedures. Duties performed may include typing, file organization and maintenance, operation of office equipment and greeting visitors. Process accounts payable invoices, maintain safety records, manage on site Worker’s Compensation files, and assist with payroll issues and management of Computerized Maintenance Management System (CMMS).

Success Criteria

• Develop own skill base in line with agreed appraisal, taking responsibility for increased performance, and ensuring continued self-improvement.
• Participate and embrace the development opportunities within group.

Key Areas of Collaboration and Influence

• Support the team, and report to the Key Account Manager.
• Communicate effectively with colleagues within the Business Unit and across the company so that information is disseminated effectively and participate in project groups and meetings as required.

Ideal Candidate Experience

• High School diploma or equivalent education.
• Three years related experience or equivalent combination of education and experience.
• Strong knowledge of MS Office, Word, Excel, and data entry knowledge.
• Must be a team player and committed to working in a quality environment.
• Ability to type a minimum of 50 p.m. accurately.
• Excellent verbal, written, and organizational skills.
• Demonstrates exceptional customer service skills.

Key Accountabilities

• Serve as contact for contractors, vendors, and technicians that come to the site.
• Serve as contact for IT questions.
• Work with facility vendors and landlord.
• Create and manage work orders for facilities items.
• Provide support for conference room meetings.
• Assist with travel reservations.
• Assist with new requests and onboarding employees.
• ID Badge Requests.
• Guard Escort Requests.
• Assist with Expense Reports.
• Monthly Branch Inspections.
• Fire Extinguisher Inspections.
• Assist with FedEx accounts and granting logins for new employees.
• Submit IT tickets.
• Provide reception support – Coverage during break/lunch/PTO.
• Work with food service team to monitor daily service and schedules.
• Hardware: Manage keys for all doors and furniture.
• WIFI access for clients.
• Order Business cards and branded Barclays Items
• Annual update of tenant forms.
• Property Removal Pass – Review and sign off on bulky items leaving the premise.

Physical Demands & Work Environment

• Work is performed in an office setting.
• Must be able to lift packages and sacks, trays, and tubs of mail up to 50lbs.
• Must be able to bend, stoop and kneel frequently.
• Must be able to spend a large part of the day standing and moving around.
• Must be able to work under pressure and time deadlines during peak periods.

As a global organization, ISS Group is committed to making the international community more resilient and just for all people. We encourage diversity and inclusion in their broadest terms, including ethnicity, race, age, gender, gender identity, disability, sexual orientation, religious beliefs, language, culture, and educational background. We look to lead our industry by example and to positively influence the market wherever we operate.

ISS, a leading workplace experience and facility management company, provides placemaking solutions that contribute to better business performance and makes life easier, more productive and enjoyable – delivered to high standards by people who care. ISS believes that people make places and places make people. From strategy through to operations, ISS partners with over 60,000 customers in 30+ countries to deliver places that work, think and give and is served by 471,056 employees who connect people and places every single day. In 2019, ISS earned DKK 78 billion in revenue. It is headquartered in Copenhagen, Denmark.