USC Hiring for Administrative Assistant II Job at Los Angeles, CA Full Time

The Administrative Assistant II position at the Center for Economic and Social (CESR) research at the Dornsife College of Letters, Arts and Sciences will serve as a supporting operations staff, ensuring the effective execution of administrative policies and procedures.

The job responsibilities include:

• Assists with the overall function and management of the office by performing administrative duties, such as responding to front desk inquiries, scheduling and coordinating meetings, travel arrangements, etc.
• Coordinates conferences, seminars, and other public relations functions. Arranges with vendors for sites, facilities, catering, guest accommodations, etc.
• Interacts with university offices and sub-contractors outside of the university to facilitate communications, and initiates follow-up if necessary.
• Composes and produces a variety of business correspondence, reports, and/or forms.
• Assists in contracts and grants administration through budget preparation, budget monitoring, and through the preparation and submission of reports. Interacts with university contract administrators and funding agency officers to provide information, resolve problems, and coordinate on-site visits.
• Assists in maintaining office equipment and purchases.
• Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

Qualifications:

• Ability to produce careful and detail-oriented work
• Excellent communication skills
• Strong writing skills
• Must be able to effectively handle multiple and overlapping tasks to ensure timely completion
• Must have proficient computer skills (i.e., Word, Excel, Outlook, PowerPoint, and Adobe) and Internet research skills
• Prior grant administration experience strongly desired

Additional Information

• This position is not remote and requires being on-campus at the University Park Campus in Los Angeles, California.
• This position is grant-funded.
• Salary range: $25 – $32 hour – DOE

Minimum Education: Bachelor’s degree, Combined experience/education as substitute for minimum education
Minimum Experience: 3 years
Minimum Field of Expertise: Secretarial or specialized clerical and administrative experience

• Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.

• Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.

• USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.

Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

The University of Southern California is an Equal Opportunity Employer that Values Diversity.

Minimum Education: Bachelor’s degree, Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Field of Expertise: Secretarial or specialized clerical and administrative experience