Validant Hiring for HR Coordinator at Remote Full Time

Location: 100% Remote, in the USA

Residency: US Citizen/permanent resident required

Hiring Company: VALIDANT (https://validant.com)

Validant was started in San Francisco in 2005 and rapidly grew to provide advisory and consulting services in the biotechnology and pharmaceutical industry. It has grown to an organization of about 450 people and including its subsidiaries, around 600 people in total. In addition, there is a large contingent workforce that provides services on a contract basis, as needed.

The Validant Group consists today of six companies. More may be acquired in the future. You can imagine then that working for the shared services functions will never be dull or boring. There will always be a new challenge integrating a new subsidiary, new learning on what people do, how they work, different types of contracts, countries, and clients. We will have to support in different ways while bringing the whole together. It’s quite a challenge and it’s quite exciting. With growth like this, you can imagine how many people we are bringing on board.

The company is operating on a fully remote model at the moment and it is expected that this will not change for almost all positions. Staying in touch with people is of course a bit harder this way, but we have assembled a group of professionals who value flexibility and their work-life balance and who strive to make it work. You’ll be surrounded by people who are the best in their field, no matter which team or group you are working with. What we sell to our clients is knowledge and expertise, so we could hardly do otherwise.

The Role:

The HR Coordinator is an essential part of the successful operations of the Global Human Resources team and your main goal is to ensure the success and engagement of our employees. In this role, the HR Coordinator will support the business by providing comprehensive support for recruitment, new employee onboarding, performance management, compliance, and HR Reporting and analytics. A successful candidate will be confident in their understanding of HR best practices, possess strong interpersonal skills for communicating with employees and candidates, and have keen attention to detail.

Main Duties / Functions:

Recruiting

• Support the recruitment function by scheduling interviews

Onboarding

• Manage all invites and follow up with new hires to prepare them for their first day
• Assists with new hire onboarding in company’s Human Resources Management System (HRMS), including I-9 Verification and E-verify.
• Provides high-touch support during the preboarding stage of employment with access to company systems. E
• Ensures all new hire paperwork is completed in a timely and accurately.
• Delivers weekly New Hire Orientation presentation to all new hires companywide
• Manage Buddy Program (send out a checklist and follow up with managers and buddies)
• Schedule 30, 60 and 90 day follow-ups (for HRBPs and HR management) and collect data for summary reporting.
• Ensure that all New Hire compliance paperwork is completed in a timely fashion and identify obstacles early and report up to the appropriate HRBP.
• Coordinates employee service awards and recognition program/life event gifts with Benefits & Wellness Manager and payroll.
• Scheduling Company-specific Orientations

Compliance and Reporting

• Run weekly, monthly, quarterly and annual reports as needed
• Work with HRBPs to help support business reporting needs.

Offboarding

• Email out offboarding letters
• Maintain exit interview information and prepare quarterly reports

HRIS

• Processes employee and personnel action forms for new hires, promotions, terminations, and pay changes as well as IT new hire setup forms.
• Provides support for the development, implementation, and updating of HR policies and department processes.
• Conducts periodic audits of employee personnel files and digital employee data.
• Participate in ADP Implementation

Performance Management

• Assist with roll-out of performance management program.
• Other duties as assigned

Essential Requirements / Qualifications:

• 3 years of HR Experience, or a combination of education, training, and experience
• Proficiency with ADP Workforce Now platform
• Comfort and ease delivering small group presentations
• Excellent attention to detail and accurate data entry skills.
• Strict adherence to policies, procedures, and guidelines.
• Ability to effectively prioritize and manage multiple, concurrent projects or assignments.
• Ability to effectively communicate both internally and externally, verbally and in writing
• Ability to work independently and as a member of a team.
• Ability to maintain confidentiality and handle such information appropriately.
• Competency with Outlook and Microsoft 365 office suite including Excel and PowerPoint
• SHRM-CP or PHR certification is a plus.

Travel & Benefits:

There is no regular business travel associated with this role. You may have to visit the head office from time to time.

As part of the Validant Group, our comprehensive benefits are in the top 10% of the industry and include medical, dental, vision, 401(k) matching, generous flexible vacation and sick time allowances, and more. The team enjoys a good work-life balance and significant flexibility through remote working opportunities.

Salary:

Range is $65,000 – $75,000 based on experience. There is a 10% bonus program.

Job Type: Full-time

Pay: $65,000.00 – $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Experience:

• Human resources: 3 years (Required)

Work Location: Remote