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Valley Medical Center Hiring for HR Assistant – Limited Term Appointment (Nov 2023) Job at Renton, WA Full Time
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Job Title:
HR Assistant – Limited Term Appointment (Nov 2023)
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Req:
2022-0856
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Location:
Hospital Campus Clinics and/or Leased Buildings
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Department:
Human Resources
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Shift:
Days
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Type:
Full Time
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FTE:
1
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Hours:
730a-4p
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City State:
Renton, WA
Job Description:
VALLEY MEDICAL CENTER
Job Description
Human Resources
TITLE: HR Assistant
JOB OVERVIEW: Provides administrative support to the Human Resources Department.. This position supports front desk phone inquiries and walk in customer service activities, recruiting efforts, data entry and overall general office administration.
AREA OF ASSIGNMENT: Human Resources
HOURS OF WORK: Full Time – Typical hours are Monday – Friday, 7:30 am – 4:00 p.m. or as arranged.
RESPONSIBLE TO: Manager Human Resources
PREREQUISITES – Level I:
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Bachelor’s degree preferred.
2. One (1) year office and/or customer service experience required.
3. Proficient in PC/Computer skills to include MS Windows and MS Office Suite.
PREREQUISITES – Level II:
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Bachelor’s degree preferred.
2. Three (3) year office and/or customer service experience required.
3. Proficient in PC/Computer skills to include MS Windows and MS Office Suite.
QUALIFICATIONS:
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Problem solving – the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
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Interpersonal Skills- the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.
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Oral Communication- the individual speaks clearly and persuasively in positive or negative situations.
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Written Communication- the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
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Planning/organization- the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
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Adaptability- the individual adapts to changes in the work environment manages competing demands and is able to deal with frequent change, delays or unexpected events.
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Dependability- the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
UNIQUE PHYSICAL/MENTAL DEMANDS, ENVIRONMENT, AND WORKING CONDITIONS: Requires the ability to organize and prioritize work and to handle multiple demands simultaneously. Requires the ability to work effectively with all levels of staff and management team members. Sitting and/or standing for extended periods of time. Extensive computer work.
PERFORMANCE RESPONSIBILITIES:
A. Generic Job Functions: See Generic Job Description for Administrative Partner.
B. Unique Job Functions:
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Performs customer service functions via the HR front desk and phone systems.
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Provide administrative support to the Human Resources staff which may include creating agendas and producing meeting minutes.
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Sorts and distributes mail, faxes and email. May assist or prepare outgoing correspondence.
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Makes photocopies, fax documents, and perform other clerical functions.
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Support recruiting activities by sending out reference requests, background checks, drug screening, scheduling occupational assessments and other duties as requested.
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Prepares new employee files and maintains personnel files and records.
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Perform data entry functions, including but not limited to new employee setup, annual reviews, and other employee status changes.
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Processes employees address and phone number changes as needed.
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Supports New Employee and Manager Orientation as needed.
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Assist internal and external applicants with online applications.
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After appropriate review responds to personnel file subpoena request and verification of employment.
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Maintains confidentiality with all communications.
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Provides administrative support for organizational learning management programs.
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Assist HR staff with various special projects.
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Order office supplies and process invoices via online applications.
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Performs other duties as assigned.
Created: 6/2010
Reviewed: 5/2011, 1/2013, Updated 9/4/2015, 8/2018
Grade: 18, 20, 22 DOE
FLSA: NE
Cost Center: 8650
Job Qualifications:
PREREQUISITES – Level I:
-
Bachelor’s degree preferred.
2. One (1) year office and/or customer service experience required.
3. Proficient in PC/Computer skills to include MS Windows and MS Office Suite.
PREREQUISITES – Level II:
-
Bachelor’s degree preferred.
2. Three (3) year office and/or customer service experience required.
3. Proficient in PC/Computer skills to include MS Windows and MS Office Suite.
QUALIFICATIONS:
-
Problem solving – the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
-
Interpersonal Skills- the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.
-
Oral Communication- the individual speaks clearly and persuasively in positive or negative situations.
-
Written Communication- the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
-
Planning/organization- the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
-
Adaptability- the individual adapts to changes in the work environment manages competing demands and is able to deal with frequent change, delays or unexpected events.
-
Dependability- the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
