Valley Presbyterian Church Hiring for Administrative Assistant Job at Portola Valley, CA Full Time

Administrative Assistant

Hours: 25-30 hours, part-time, non-exempt, flex and/or hybrid remote potential

We are building a team that is full of adventure, play and flexibility and are looking for an Administrative Assistant to join the Operations team. The Administrative Assistant is responsible for administrative (calendaring, reception), financial (invoices, expense reports) and event support. We’re looking for someone who is willing to roll up their sleeves, be proactive, anticipate needs and stay one step ahead.

This role is fantastic for someone who needs flexibility, is looking to make a career change, and/or hoping for broad office experience. This is an opportunity to gain behind the scenes experience with learning opportunities spanning the organization.

Responsibilities

Finance Assistance (50%):

• Input contributions and process incoming checks

• Pay monthly bills and reconcile credit card reports

• Upload invoices to the Google Drive

• Provide general support to the Finance Director as requested

Office Administration (25%):

• Connect with the VPC community, answering phones, greeting visitors, responding to email, and maintaining accurate community records

• Assist in the production of design-savvy letters, name tags, handouts, sign-up sheets, Annual Reports, and other materials (electronic and/or physical)

• Create notices for and maintain the community boards (e.g. worship series and event flyers, community service opportunities)

• Process facility use requests from church members, the community, and outside user groups, maintaining a cloud-based calendar

• Connect with the custodian around facility requests and special events

• Order facility and office supplies

• Assist with general office upkeep and provide support to the Head of Staff and Lead Pastor as needed

Events Responsibilities (25%):

• Design and distribute the weekly bulletin: inputting information from Planning Center Services, the Director of Music, pastors, church members, and others

• Connect with the liturgists and communion servers through Breeze Church Management System, keeping lists up-to-date, periodically updating auto-generated reminders

Qualifications

• 2+ years of office experience (ideal but not required); strong interest in marketing, communications, graphic design and/or event planning

• Ability to create meaningful and engaging communication materials

• Friendly and approachable rapport with visitors, church members and staff

• Experience with Google Suite, Google Drive, Office 365

• Ability to work accurately with numbers and basic accounting systems

• Ability to collaborate and work effectively across functions and teams

• Strong organizational and coordination skills; able to multitask and prioritize work

• Strong written and verbal communication skills

Knowledge of the following programs would also be helpful:

• Facebook, Twitter, Instagram, YouTube, Wix (current website platform) and SquareSpace (future website platform)

At Valley Presbyterian Church, we value a wholehearted and spacious faith. For us, that means nurturing a culture of people who care—about you, about our congregation, and about our communities. We want to be a place where our diversity brings us together and conversation takes us deeper. Our size, picturesque location and supportive culture make this a reality.

Job Type: Part-time