Vancouver Coastal Health Looking for Administrative Assistant 4 at Sechelt, BC Full Time

Job Description:
Job Title: Administrative Assistant 4

Work Site: Home Support – Sunshine Coast Home Care Services, Sechelt, BC

Status: Regular Full Time

Start Date: As soon as possible

Salary: $24.00 per hour

Hours:
0900 – 1700

Days off: Saturday, Sunday and statutory holidays

Reference#: 164645-awu

Come work as an Administrative Assistant with Vancouver Coastal Health (VCH)!

Vancouver Coastal Health is looking for an Administrative Assistant to join the Home Support team at Sunshine Coast Home Care Services in Sechelt, BC. Apply today to join our team!

As an Administrative Assistant with VCH, you will:
Be responsible to perform administrative/clerical support functions for a department and/or program.

Screen and prioritize incoming materials.

Supervise clerical staff as required.

Act as a receptionist; answer telephone and greet visitors, determine nature of call/visit, take or relay messages or provide general information about program, services and/or other community resources or refer to others.

Provide assistance with recruitment requests; complete information for posting purposes according to procedure when directed to fill vacancies.

Provide assistance with monitoring and analyzing program budget.

Process and/or monitor expenses.

Perform word processing duties; draft forms, prepare/type letters, memos, and reports.

Transcribe assessments, case reviews, progress notes and summaries.

Assist with web-site maintenance and other communication strategies including resources and communication bulletin boards.

Compile statistics, maintain timekeeping records, maintain departmental levels of stationery and make arrangement for building and/or office equipment maintenance and repairs.

Maintain client charts.

Schedule/arrange appointments/bookings for clients.

ABOUT SECHELT, BC

The District Municipality of Sechelt is located on the lower Sunshine Coast of British Columbia, approximately 50 km northwest of Vancouver. It is accessible from the mainland by a 40-minute ferry trip between Horseshoe Bay and Langdale, followed by a 25-minute drive along Highway 101, also known as the Sunshine Coast Highway. This charming seaside community is known for its natural beauty and is a popular destination for outdoor activities including sightseeing, boating, diving, camping and mountain biking. There are also several municipal parks, plenty of eateries, locally owned shops, boutiques and galleries, and a golf course. Imagine a lifestyle where you are only a short walk or bike ride to work, you go home for lunch and you are home again in time for an activity or go for a hike AND watch the sunset – all before dinner. That is what Sechelt has to offer you!

QUALIFICATIONS:
Education & Experience

Grade 12.

Office Administration Certificate.

Three (3) years recent related experience or an equivalent combination of education, training, and experience.

Knowledge & Abilities

Knowledge of general office procedures.

Knowledge of medical terminology.

Ability to type at 50 w.p.m.

Ability to keyboard 6,000 keystrokes per hour.

Ability to establish and maintain rapport with clients.

Ability to communicate effectively/tactfully both verbally and in writing.

Ability to compose business correspondence.

Ability to plan, organize and prioritize.

Ability to work under the pressure of interruptions and adapt to changes.

Ability to problem solve and take initiative.

Ability to work both independently and as a member of a multidisciplinary team.

Ability to do basic mathematical calculations.

Ability to operate related equipment.

Basic computer literacy to operate a computerized client care information system and word processing, spreadsheet, Internet and e-mail software.

Physical ability to perform the duties of the job.

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Officer Order and the Health Sector Order), as of October 26, 2021, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19. Proof of vaccination status will be required.

WHY JOIN VANCOUVER COASTAL HEALTH?

VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and “going first” when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan

Grow your career with employer-paid training and leadership development opportunities

Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families

Award-winning recognition programs to honour staff, medical staff and volunteers

Access to exclusive discount offers and deals for VCH staff

Diversity, equity and inclusion are essential to delivering exceptional care and building a great place to work. At VCH, we value and accommodate unique differences to ensure that our staff and medical staff (both current and prospective) have the opportunity and are supported to thrive.

To build a strong and representative workforce, we are seeking candidates who will contribute to a caring and inclusive culture. We encourage applications from members of communities that are disadvantaged on any grounds under the B.C. Human Rights Code, including Indigenous Peoples, people of colour, people of all genders and sexualities and people with disabilities.

VCH is proud to be recognized as a Best Place to Work in Canada in 2021 by Glassdoor and Forbes.

Only short-listed applicants will be contacted for this posting.

***Employees of VCH must apply via the Internal Application Process. Refer to the https://my.vch.ca/working-here/job-postings site for How to Apply instructions. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.