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Canada
Via Rail Canada Hiring for Administrative Coordinator Real Estate Job at Montreal Full Time
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Reference Number :
24046_082022
Status :
Permanent – Full time
Job Category :
Administrative Support
City :
MONTREAL
Province :
Quebec
Annual Salary / Hourly Rate :
N/A
Number of positions to be filled :
1
Application Deadline: :
2022-10-31
Description :
Did you know that VIA Rail is carrying out ambitious projects to modernize its services and infrastructure? From our new ultramodern train fleet to ongoing improvement of our infrastructure and reservation system, we’re building the future of transportation in Canada. Working for VIA Rail is being a part of a collective effort in sustainable mobility.
Reporting to the Senior Manager of the Real Estate Expertise Centre, the Coordinator will act as a resource person for project leaders and/or facility managers by responding to simple requests and issues related to various internal administrative processes. In concrete terms, they will serve as an intermediary, a super user, between the internal processes, the various IT systems and the members of the group. They will be an integral part of a dynamic and committed team.
Responsibilities:
- Act as the resource person for team members in Oracle’s I-Procurement data entry for requisitions, receptions, work confirmations and billing tracking with accounts payable, control officers and professionals.
- Communicate clearly with team members to provide appropriate information and ask questions to fully understand needs, expectations and / or issues.
- Gather information and intelligence from different sources and maintain the sector’s databases. Keep the team members informed of work progress.
- Update different reports currently in place. Compile data from various sources. Produce reports on its sector’s activities.
- Provide suggestions on how processes and procedures can be better adapted to the changing work environment.
- Carry out a variety of administrative tasks and review the priority of the assigned tasks to meet the needs of the entire Asset Management group.
Requirements :
- College diploma in administration;
- 1 to 3 years of experience in a similar position;
- Experience in project management and cost control;
- Good skills with the MS Office suite (EXCEL specifically);
- Good skills with Oracle E-Business Suite and Sharepoint;
- Experience in the field of construction / real estate, an asset.
Competencies:
- Experience in tracking purchase orders / contracts and tracking and reconciling invoices;
- Excellent organizational skills, attention to detail, meticulous and rigor;
- Excellent customer service, ability to interact and collaborate with others;
- Ability to be proactive, self-motivated and autonomous;
- Excellent communication skills in both English and French;
- Ability to adapt to changes;
- Basic knowledge in accounting.
Why choose VIA Rail?
- Competitive salary;
- Generous compensation and benefits package;
- Flexible options for hybrid remote work;
- A close knit team of happy co workers;
- Numerous opportunities for career advancement;
- An environment that supports employee health and well being;
- A wide range of health and wellness benefits for employees and their families, including unlimited telemedicine service;
- To contribute to a sustainable transportation service connecting Canadian communities;
- First as an employer of choice and as the most trusted carrier among transportation companies in the 2022 Canadian Reputation study published by Leger.
- Learn more about VIA Rail: https://corpo.viarail.ca/en/company
Join our 3,000 other employees in helping provide Canadians with a safe, accessible, environmentally sustainable way to travel!
Condition of Employment:
- VIA Rail is committed to protecting the health and providing a safe environment for its employees and customers. VIA Rail has currently suspended its vaccination policy which requires that all members of its staff be fully vaccinated against COVID-19 and provide proof as a condition of employment. Please note that if the policy is reinstated in the future, employees will be required to comply.
VIAPROF
VIA Rail thanks all applicants for their interest, however only those selected for an interview will be contacted. VIA Rail is an employment-equity employer and encourages all qualified candidates to apply. VIA Rail Canada is proud to be a military friendly employer.
