ViacomCBS is looking for a Department Assistant to be part of our Music HQ team in NYC! The primary role of this position is to provide administrative support for multiple VPs within the Music HQ team. In addition to general admin support, the Department Assistant will also work closely with our HQ Music Programming team to facilitate communication and alignment with international programming teams. Due to COVID-19 policy, position will initially be remote but will eventually transition to a hybrid (remote & in-office) position in the late fall.
Support multiple Music HQ VPs with general admin support. Scheduling meetings; answering and screening telephone calls; coordinating internal and external meetings; processing T&E reports; ordering supplies and arranging office services; coordinating travel arrangements; and performing administrative errands
Establish, maintain, and organize department files
Build presentation decks on an ad-hoc basis for presentation to upper management
Plan and coordinate working offsites for attendees (hotels, travel, meals, etc) approx. 2-3 times annually
Special event coordination as-needed
Work as back-up to ViacomCBS International’s Content Development & Strategy Coordinator, including having an understanding of internal info-sharing platforms and our monthly calendar
1-2 years of experience working in television/media (strong internship experience considered)
Highly proficient in MS Office (Excel, PowerPoint, Word, Outlook)
Familiar with “cloud-based” collaborative document workflow; OneDrive, Google Drive, Sharepoint, etc
Outstanding communication skills (oral and written), including ability to build clear & concise decks in PowerPoint
Exceptional organizational skills with ability to multitask, properly prioritize and meet deadlines
Highly motivated and resourceful self-starter with excellent follow-through skills
Proven ability to maintain positive attitude and work collaboratively in a demanding and fast paced environment
Ability to anticipate and properly resolve administrative issues/problems without relying on senior executives input or direction, understanding when senior executive input/direction is appropriate and/or required
ViacomCBS is an equal opportunity employer (EOE) including disability/vet.
At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access. https://www.viacomcbs.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to [email protected] Only messages left for this purpose will be returned.
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