VIP Tires and Service Hiring for Administrative Assistant Job at Auburn, ME Full Time

Position Description

Position Title: Administrative Assistant

Reporting To: Office Manager & Operations Administration

Location: VIP Support Center, Auburn, ME

Primary Purpose Assist Office Manager with operations administrative activities and manage the office as a member of the Support Center Team.

Responsibility 1 – Administrative assistance for Store Operations

• Abandoned Vehicles processing

• Managing the Support Center Mailroom and Daily sorting and distributing mail to/from stores

• Assist with the sorting & Mailing of Maine State Inspection sticker stubs

• Order business cards for all VIP employees, as necessary

• Outside purchase payments via company credit card

• Assist with scheduling of store personnel for LMS training sessions

• Track reporting of monthly Store Team Meetings by all Managers

• Get employees scheduled for ASE tests, and contact employees to remind them of their scheduled ASE tests

• Create customer letters as necessary for CSP issues that require refund or Smart

Reward cards.

• Monitor Customer Service voicemail to make sure we respond to all calls from customers in a timely manner

• Additional projects as needed

Responsibility 2 – Support Center Assistant

• Manage and order office supplies to maintain an adequate supply, including management of Staples account and ordering supplies from alternate sources when not available from Staples

• Oversee Mail Room, maintain copiers and other mail room equipment and supplies

• Process Advertising invoices

• Track and monitor O’Reilly Parts Payoff rebates and benefits

• Additional projects as needed

Director, Employee Satisfaction & Wellness Page 1

Skills & Abilities Required Requires a friendly personality, ability to stay positive during hectic timesPeople-person, able to relate to and communicate with people of all typesProcess-focused, making sure steady progress is made on initiativesStrong Organization RequiredMust be very good at Time Management and multi-tasking

Qualifications & Requirements Minimum 2 years admin support role, or demonstrated skills to be successful in roleFluent in use of Word & Excel

Director, Employee Satisfaction & Wellness Page 2

Job Type: Full-time

Pay: $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Auburn, ME 04210: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you a fluent user of Microsoft Word & Excel?

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative: 2 years (Preferred)

Work Location: One location