Virginia Northern VA Community College Hiring for Administrative Assistant Job at Virginia Full Time

Northern Virginia Community College (NOVA) is the second largest community college in the United States and the largest public educational institution in Virginia. NOVA has more than 71,000 students and 2,600 faculty and staff members. As one of the most internationally diverse colleges in the United States, with a student body consisting of individuals from more than 180 countries, NOVA is committed to creating a diverse, inclusive, and equitable Virginia by fostering excellence in higher education. As an Achieving the Dream “Leader College,” NOVA is committed to the principles of access, opportunity, student success, and excellence by meeting the educational and training needs of the region and its people with excellent and affordable courses and programs, offered by an inspired and committed diverse faculty and support staff.

With six unique locations throughout our region, each conveniently located within 40 miles of Washington D.C, we have Northern Virginia covered. NOVA’s Alexandria Campus is located seven miles from the nation’s capital, just across the Potomac River from Washington DC; the Annandale Campus, with its urban feel and suburban appeal, is ranked as the most diverse in Virginia and boasts a thriving Koreatown; the Loudoun Campus is located in a comfortable suburb steeped in colonial history; the Manassas Campus is located next to Manassas Battlefield Park, site of the first major battle of the Civil War; the Woodbridge Campus is home to municipal parks, state parks, and national wildlife refuges; and the Medical Education Campus, located in Springfield, is a uniquely specialized campus that stands apart from what most community colleges can offer, with the area boasting an abundance of hiking and biking trails, and parks with nature and wildlife areas.

NOVA offers an opportunity to make a difference with outstanding career opportunities and competitive total rewards benefits, including a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement system. NOVA embraces opportunities to create a college community that is a welcoming and inclusive place to learn and work. We do this by fostering a sense of belonging and ensuring equity while maintaining an open, civil, and safe environment for our students, faculty, staff, and guests. In so doing, NOVA fulfills its mission to offer world-class teaching and learning to the Commonwealth of Virginia.

The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.

General Description: Provide administrative support to the S&AT division including the Dean and Associate Deans. The Administrative Assistant helps to manage day to day operation of the division office. This position interacts with other offices, full time and adjunct faculty, and students to answer queries concerning division and college policies.
Duties and Tasks: •Office Administration: Provides sole coverage of the division office during the absence of other Administrative staff: answers queries concerning course offerings and schedules for students; coordinates correspondence between faculty and students; collects syllabi, attendance sheets and other requirement items from faculty. • Adjunct Faculty Personnel Files: Assembles all documentation required for employment of new adjunct faculty; coordinates with HR the credentialing of prospective adjuncts; obtains official transcripts, completes 105-47A forms with Associate Deans, and submits all paperwork for Division Dean and Provost signature. Scans all paperwork into ImageNow. Reviews files of returning faculty for completeness; Coordinates the adjunct contracts, evaluations and promotion paperwork. Revises adjunct mailboxes each semester. •Textbook Requirements for Faculty and Campus Bookstore: Coordinates and submits student textbook information to campus bookstore with Associate Dean guidance and orders desk and examination copies for instructor use each semester. Contact with publishing company representatives, Associate Deans and/or their designees and campus bookstore manager is required. •eVA Ordering: Orders office supplies and other items as needed through the eVA (Electronic Virginia) system. Keeps track of all orders and obtains paid receipts from vendors. Assist with program inventory management (eVA) as needed. •Manage all faculty print requests. •Enter and monitor faculty workloads and other forms and paperwork as required
Essential Functions: •Administrative support and Division office coverage •Adjunct Faculty Personnel Files •Full time Faculty Personnel Files and Workloads

Minimum Qualifications: