Voltage Power Solutions LLC Hiring for Executive Assistant Job at Remote Full Time

Seeking an Executive Assistant looking for a long-term opportunity with fast-growing Idaho-based company. Competitive benefit package.

To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance, be resourceful, innovative, and proactive to support your executive leaders. You must think independently to make decisions under pressure, and have good communication skills to share information with your supervisor efficiently and effectively.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members of our management team.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes and notes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain company electronic filing system
• Document workflows for newly created procedures
• Manage recruitment and employee onboarding systems
• Coordinate health benefits and employee benefit packages
• Assist in implementing and tracking apprenticeship program
• Help oversee fleet and tool management systems
• Assist and train field employees in operating and interacting with company proprietary mobile app
• Prepare, file and update relevant forms to various governing bodies
• Edit contracts as directed by management

Requirements and skills

• Work experience as an Executive Assistant, Personal Assistant or similar role (at least 3 years)
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with, or the ability to learn quickly, different software applications (e.g. e-calendars, task management boards, proprietary apps)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree
• PA diploma or certification is a plus
• Living in Idaho is a plus but not required
• Must reside in mountain, pacific or central time zone

Job Type: Full-time

Education:

• High school or equivalent (Required)

Experience:

• Administrative Assistants & Receptionists: 3 years (Preferred)

Work Location: Remote