Volunteers of America Northern Rockies Hiring for Executive Coordinator – CEO Job at Sheridan, WY Full Time

“Gain valuable experience in business development and executive team functions.”

Summary/Objective

The Executive Coordinator provides support to the Chief of Staff and Chief Executive Officer. This position is primarily responsible for performing administrative support tasks and regularly assists with special initiatives and events for the executive team and board of directors.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Coordinate meetings and travel arrangements for COS and CEO.
• Manage multiple calendars and email accounts.
• Coordinate logistics for meetings and special events.
• Maintain online platform for board information.
• Communicate verbally and in writing with peers and stakeholders.
• Draft & proofread professional letters, documents, meeting minutes, and contracts.
• Participate in the maintenance and development of VOA’s intranet site.
• Process invoices and credit card expenditures.
• Prepare meeting materials and agendas.
• Assist with special projects, events, and activities across the organization.
• Contribute to VOA’s culture development efforts.
• Other duties as assigned.

Competencies

• Effective communicator, both oral and written
• Able to effectively deal with diverse individuals and groups
• Able to organize/prioritize large volumes of information
• Able to function under pressure to meet tight deadlines
• Continuous demonstration of behaviors aligned with a posture of servant leadership and our cultural values

Supervisory Responsibility

This position has no direct supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptops, photocopiers, and smartphones.

Physical Demands

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. This would require lifting files, opening filing cabinets, and bending or stooping as necessary.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand

Travel

Little to no travel is expected for this position.

Required Education, Experience, or Eligibility Qualifications

• Two years of related work experience
• Two years working with Microsoft SharePoint and Microsoft Office 365
• A high degree of technical insight and expertise with a focus on utilizing Microsoft/Office 365 products
• A high school or equivalent education

Preferred Education and Experience

• Three or more years of related work experience

EEO Statement

Volunteers of America Northern Rockies is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristics. Volunteers of America Northern Rockies will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation pursuant to the ADA, please contact us at 307-672-0475.

Job Type: Full-time

Pay: $42,000.00 – $46,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Sheridan, WY 82801: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: One location