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Walt Disney World Resort Hiring for Admin Assistant Job at Lake Buena Vista, FL Full Time
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Job Summary:
The Administrative Assistant will be responsible for the day-to-day workings of the Vice President of Segment Financial Planning for all Disney Parks, Experiences and Products (DPEP). The right candidate for this role will be resilient despite adversity, have the ability to complete a high volume of tasks with creative resourcefulness and little guidance, a strong attention to detail, agility, the ability to exercise good judgment, and confidentiality.
Our Administrative Assistants are highly-respected because their skills are quite simply, essential. You’d be a key member of a dynamic, fast-paced team that plays a critical role in setting the strategic direction for all DPEP segment businesses and managing overall financial performance. As the “face” of your executive within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the team, and as such, are a key component to its success.
Responsibilities:
- Proactively manages calendars and schedules meetings, including updating the calendar for recurring and/or notable events, when meetings change, coordination and logistics including invitations, audio/video conferencing set up, providing dial-in numbers, assuring necessary presentation equipment is provided, ensuring timely and effective communications, and getting visitors situated upon arrival
- Primary contact for all incoming phone calls; handle phones with courtesy and efficiency; coordinate conference calls
- Coordinate and support the planning of moderate to complex on-site and off-site events and meetings
- Manage the planning, coordination, and execution of business travel including itinerary, meeting coordination, remote support when executive is out of the office, with a very close eye to detail
- Proactively anticipate scheduling issues and support executive in identifying and circumventing scheduling issues
- Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of your job
- Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting
- Organize ongoing list of open projects and status of projects to ensure alignment with the executive’s plans and deadlines
- Providing general office management support to the team, including the maintenance of supplies
- Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company
- Understand the day’s priorities so you can be strategic about how you direct phone calls;
- Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles
- Prepare and submit expense reports in a timely manner
- Assist with special projects as needed
Basic Qualifications:
- A minimum 3 years of experience supporting business executives in large organizations in an administrative role
- Positive team player with an enthusiastic, energetic, upbeat attitude, reliable with a strong service and caring orientation
- Ability to collaborate – to work and communicate efficiently and effectively with others through demonstrated strong verbal, written and interpersonal skills to assure successful interaction with all levels of employees and external contacts
- Ability and eagerness to learn the substance of the work in which the team is involved, in order to be an effective facilitator within the business unit
- Demonstrated strong ability to be proactive and self-motivated and anticipate administrative needs, takes initiative
- Highly organized, attentive to detail, and ability to multi-task effectively
- Ability to make independent decisions and demonstrate good judgment in the handling of issues; including those that involve sensitive and confidential information
- Demonstrated ability to prioritize multiple tasks, meet deadlines, make decisions, manage competing demands and change course of action quickly in a fast paced environment while maintaining positive disposition
- Demonstrated exemplary organization and time management skills
- Demonstrated computer proficiency within a Windows environment, including Word, Excel, PowerPoint, Outlook and SAP
Preferred Qualifications:
- 1-2 years experience with SAP
- Experience at The Walt Disney Company
- Experience with Apple and Windows desktop systems
Required Education
High school degree or equivalent
Preferred Education
Bachelors degree or equivalent
Additional Information:
How many years of experience do you have supporting an executive in an administrative capacity? 3 or more years gets extra points J.
