Waste Management Looking for Executive Assistant at Kitchener, ON Full Time

Equal Opportunity Employer

What is the value of a WM job?

The value of a WM job is more than a paycheck. It’s one way to create opportunities for you and your family.

We Are People First: We foster an environment where all teammates feel welcomed, valued and seen

We Are Committed to Growth: Training and progressive opportunities for professional development

We Are Stable: Our employees are at home every day and doing essential and meaningful work

We Are Investing in You: Competitive compensation, significant benefits, people first and much more!

Who are we? #WeAreWM

Ready to roll with us? Click Apply to join the Waste Management team today.

WM, a Fortune 250 company, is the leading provider of comprehensive waste and environmental services in North America. We are strongly committed to a foundation of operating excellence, professionalism and financial strength. WM serves nearly 25 million customers in residential, commercial, industrial and municipal markets throughout North America through a network of collection operations, transfer stations, landfills, recycling facilities and waste-based energy production projects.

I. Job Summary

Provides a variety of administrative and secretarial duties in support of senior level management and executives. Work assignments are complex in nature, and require considerable judgment, tact, creativity, and initiative in order to resolve problems.

II. Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.

Serves as a liaison between the executive manager, managers and visitors as required; requests and schedules appointments and meetings and resolves problems requiring in-depth knowledge of company policies and procedures, and projects in progress.

Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.

Coordinates data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as assigned.

Administers the department record keeping system; updates various department records and publications; ensures that department files are maintained in accordance with company policies and procedures; reviews requests for information and determines the appropriateness of release.

Interprets and relays company policy information; keeps Executive manager informed of any deviation on items requiring personal attention.

Drafts confidential correspondence, edits documents, takes and transcribes minutes of meetings, and performs other administrative and secretarial duties.

Arranges domestic and international travel.

Provides day-to-day supervision and support to clerical staff. Delegates tasks and monitors workflow.

Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf

Performing minor accounting duties

Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters

III. Supervisory Responsibilities

The highest level of supervisory skills required in this job is the management of non-supervisory employees. This includes:

Direct supervision of 1-2 full-time employees including: data entry, receptionists, and specialists.

IV. Qualifications

The requirements listed below are representative of the qualifications necessary to perform the job.

A. Education and Experience

Education: High School Diploma or GED (accredited).

Experience: Five (5) years of relevant work experience (in addition to education requirement).

B. Certificates, Licenses, Registrations or Other Requirements

None required.

C. Other Knowledge, Skills or Abilities Required

Proficient with Microsoft Office.

Knowledge of general office equipment.

Benefits

At WM, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability. As well as a Stock Purchase Plan, Company match on RRSP, and more! Our employees also receive Paid Vacation, Holidays, and Personal Days. Please note that benefits may vary by site.

If this sounds like the opportunity that you have been looking for, please click “Apply.