Westbank Corp Hiring for Contract Administrator Job at Toronto Full Time

Position: Contract Administrator

Location: Toronto, ON

Established 30 years ago, Westbank is a private real estate development practice, headquartered in Vancouver, Canada. We are dedicated to the creation of inspiring, mixed-use projects, concentrating primarily in our core cities of focus: Vancouver, Toronto, Seattle, Tokyo and San Jose. Our body of work includes residential, hotels, retail, creative workspace, district energy, net zero carbon initiatives, affordable housing, exhibitions and public art, with over $50B of projects completed or under development. As our practice has evolved, we have assembled a collection of cultural enterprises including restaurants, gyms, spas, music venues, private member clubs, fashion, dance schools and food halls, known as the Westbank Ecosystem, which we weave throughout our projects. We bring this ecosystem to life through collaborations with some of the most talented artists, architects, designers and entrepreneurs in the world. As we have evolved, we have taken on initiatives of greater ambition, in our cities of focus. We are always looking for talented, passionate and committed individuals to join our growing team. It’s our work together that makes it all possible.

The Contract Administrator will work closely with the Project Management team to manage the contract and purchase order administration process from initial commitment including any change orders and through to final execution. This person will become the “go-to” for status updates and feedback on all orders and contracts.

Job Duties & Responsibilities:

• Create commitment cover page per project team’s request, while compiling and verifying back up documentation
• Perform basic math calculation (including taxes) and budget management for each project
• Effective communication through email, in person or telephone with both internal staff at all levels and external suppliers, vendors and management teams
• Ensure all paperwork and daily tasks are completed accurately and on time
• Manage the flow of contract admin to ensure proper execution of contracts/PO’s according to Westbank Contract/PO policy
• Maintain commitment trackers
• Liaison with Accounts Payable to resolve outstanding commitments to ensure prompt payment to consultants/vendors
• Be proactive, resourceful whilst having a passion to resolve issues with little supervision, taking accountability for job responsibilities
• Provide ad hoc administrative support to project and accounting team

Qualifications:

• Previous and proven experience in Contract Administration
• Comfort with all intermediate Excel functions
• Attention to detail with high level of accuracy
• Desire to work in a collaborative, high performance, team environment
• Ability to handle a high level of trust and responsibility
• Strong interpersonal and organizational skills
• Can-do attitude, clear and effective communication skills

Job Type: Full-time

Salary: $48,000.00-$56,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• Paid time off
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• TORONTO, ON: reliably commute or plan to relocate before starting work (required)

Experience:

• Microsoft Office: 4 years (preferred)
• Microsoft Excel: 4 years (preferred)
• Contract Administration: 2 years (required)

Work Location: One location