Western IntermodeX Hiring for Administrative Coordinator Job at Richmond Full Time

Western IntermodeX is looking for an Administrative Coordinator with a creative flair to join their team in a part time capacity.

The role involves a series of administrative duties, including organizing and scheduling meetings, social media management, coordinating travel, preparing/editing documents, developing relationships with internal and external stakeholders and supporting a wide variety of administrative needs across all business units in the division.

If you are detail orientated, flexible and dynamic looking to join and grow with an expanding supply chain enabler, we should chat.

The Role

This role is located at our Richmond, BC office, reporting to our Manager, Finance and Administration and working closely with the Senior Management team. This person is comfortable responding to diverse requests and prioritizing internal and external demands working independently and meets deadlines and high expectations with ease.

As an Administrative Coordinator you are able to proactively support the team through effective management of events, emails, customer meetings, proposals and presentations. In addition we are looking for someone to develop social media content. This includes scheduling, monitoring, and posting content to social media platforms (LinkedIn, Facebook, and Instagram). The role will also support marketing and communication initiatives.

This position has the opportunity to expand to an larger role with Western IntermodeX.

Job requirements

A successful candidate will be responsible to:

• Perform general office duties including: ordering supplies, maintaining file and storage systems.
• Prepare general correspondence, prepare/format documents, PowerPoint presentations and Excel spreadsheets.
• Co-ordinate regular and ad hoc internal or external meetings and events.
• Coordinate travel with efficiency and accuracy.?
• Other administrative duties including organizing presentations/reports, arranging for courier delivery and pick up, etc.
• Produce digital content for social media channels.
• Maintain and monitor current social platforms and digital trends and make recommendations for ongoing improvements.

Education

A Diploma or certification in administration, business or a related field is an asset.

Work experience

A minimum of three years’ experience working in a relevant role. Experience in an office environment is an asset.

Skills

Successful candidates will have the following skills:

• Strong administrative support skills.
• Strong attention to detail.
• Strong people skills and emotional intelligence.
• Excellent interpersonal skills and demonstrate the ability to build effective relationships.
• Proficient in Microsoft 365 programs including Word, Excel, PowerPoint (experience in Adobe and Canva is considered an asset).
• Ability to deal with highly confidential information; diplomacy, conciliation and discretion are all vital in this role.
• Demonstrate the ability to multitask and to prioritize tasks based on importance and urgency
• Advanced-level Proficiency with MS office tools
• Strong written and verbal communications skills; business writing is essential for success in this role and the ability to effectively draft strategic plans, communications plans, key messages and client information alerts is essential. You must be able to write in a compelling style that people want to read. We cannot emphasize enough the importance of good writings skills for this position
• Moderate or better proficiency in MailChimp and all social media platforms including Twitter, Instagram, Facebook, LinkedIn.

If you are a dynamic, curious, and laterally thinking individual who wants to grow with a leading logistics company part of a global enterprise, we may have the job for you.