Westpole Hiring for Strasbourg, France Job at Strasbourg , Canada Full Time

Are you passionate by the EU environment and/or IT solutions? Our International Organization (IO) department is looking for a Senior Administrative Assistant/Office Manager for our new office in Strasbourg, France.

This position will offer you the unique opportunity to combine lots of different responsibilities and truly make it your own.

The assistant reports to tthe manager of a team of IT Testers. His/her role will be providing administrative support to ensure efficient operation of the office and handling office tasks, such as setting up for meetings, ordering supplies, transcribe minutes from meetings, create presentations, and generating reports.

• Answer and direct phone calls;
• Organize and schedule meeting and appointments;
• Assist in the preparation of regularly scheduled reports;
• Order office supplies;
• Book travel arrangements;
• Provide general support to visitors;
• Generate reports;
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories;
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc;
• Write letters and emails on behalf of other office staff;
• Handle sensitive information in a confidential manner;
• Take accurate minutes of meetings;
• Reply to email, telephone or face to face enquiries;
• Coordinate repairs to office equipment;
• Proven administrative or assistant experience;
• Knowledge of office management systems and procedures;
• Excellent time management skills and ability to multi-task and prioritize work;
• Strong organizational and planning skills;
• Proficient in MS Office;
• Ability to handle confidential information;

University degree

• Minimum 5 years of experience as administrative assistant

European Citizen

• English (mandatory): very good
• French (desirable): very good