WHSmith Hiring for Procurement Administrator at Swindon Full Time

Reporting to a Senior Procurement Manager, the main purpose of this role is to ensure that all WHSmith Non-Trade contracts across the WHSmith group are set up and effectively maintained in the central contract library and managing the process of supplier due diligence.

What you’ll do:

In this role you will set up and maintain the central Group Procurement contract library and database to reflect current and new supplier contracts, providing an auditable trail of information. You’ll manage the new supplier set up process and supplier due diligence which will include the setup of NDA’s, financial checks, Supplier Security Assessment forms and PII data visibility assessments for each supplier to ensure full compliance.

As well as compliance and supplier set up you’ll also be responsible for the maintenance of all documents used for Non-Trade procurement such as Master contract templates, tender templates and liaising with the Legal team where appropriate to ensure templates are up to date and reference current and appropriate legislation. You’ll work closely with the Procurement team, to ensure the appropriate tender process (RFI/RFP) is being followed and work with relevant project team members to agree, issue and collate responses for review.

Finally, you’ll support the reporting cycles in Group Procurement which will include contract expiry reports, Experian data reports, supplier finance change reports and other ad hoc reports such as supplier spend data.

Who we’re looking for:

You’ll ideally have some previous Procurement administration experience within a commercial environment, with excellent Word, Excel and PowerPoint skills.

Impeccably organised, with excellent written and verbal communication skills you’ll be able to engage with all areas of the business and with stakeholders of varying seniority with conviction. You will have the ability to operate to tight deadlines, with high attention to detail and have a proactive mindset to deliver.

What we can offer you:

Annual bonus based on company performance

Hybrid working model from home and in the office

24 days holiday, plus your Birthday off, plus Bank Holidays with an opportunity to buy extra days holiday

Finish at 4pm on a Friday

Competitive pension contribution

Staff discount card for stores and online

About Us

WHSmith is a leading, global travel retailer with a smaller business located on UK high streets. Since 1792, we’ve grown and evolved into a globally recognised brand, and we’re proud to be that air of familiarity people love and trust on their journey, both in life and through life. Today, we have more than 1700 stores in over 30 countries across the globe, serving millions of customers every year, and you’ll find us at airports, railway stations, hospitals and on the high street.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, and basis of disability. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.