Wilson Fuel Co Limited Hiring for Administrative Assistant Job at Truro Full Time

Job Summary

The Administrative Assistant, under the direction of the Branch Manager, will primarily be responsible to administer and manage inbound and outbound mail, including priority post, packages, courier services, and other correspondence. This position will act as a first point of contact and provide general information to staff, clients, and the public relating to their questions, concerns, or suggestions. This role will also answer telephone and electronic inquiries and relay telephone calls and messages. The Administrative Assistant must possess ability to adapt to new technology and ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times.

Competencies

• Attention to Detail
• Client/Customer Focus
• Communication
• Organization
• Professionalism
• Time Management

Job Duties

• Administer and manage inbound and outbound mail, including priority post, packages, courier services, and other correspondence
• Act as a first point of contact and provide general information to staff, clients, and the public relating to their questions, concerns, or suggestions
• Answer telephone and electronic inquiries and relay telephone calls and messages
• Refer and/or redirect calls, emails, or visitors as required
• Assist in the compilation of data for various reports
• Accurately and appropriately file correspondence, invoices, and receipts
• Act as first line contact with vendors or clients regarding billing problems
• Assist with jobsite administration duties, such as timesheet completion, and any daily logs that need to be maintained

Work Conditions

• Interaction with employees, management, and the public at large
• Working in a busy office environment with frequent interruptions

Job Requirements

• Ability to adapt to new technology
• Ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times
• Ability to effectively communicate both verbally and in writing
• Ability to prioritize and manage conflicting demands
• Ability to work individually as well as part of a team
• Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint)
• Superior telephone manners and strong interpersonal skills
• High flexibility with strong interpersonal skills that allow one to work effectively in a diverse environment

Education

Preferred

• Technical/other training or better
• High School Diploma or better

Skills

Preferred

• Communication skills
• Attention to Detail
• Adaptability
• Accountability