Windows Of Wisconsin Inc Hiring for Administrative Assistant Job at Kaukauna, WI Full Time

Position Summary: This position is for Administrative Support/ Order Entry. You will be working closely with the Production Coordinator and Measure Tech to keep the job process flowing in a smooth and timely manner. You will be responsible for accurate ordering, job status tracking, record keeping, and some scheduling on a daily basis which requires an exceptional attention to detail. You will also assist management and provide backup to the Administrative Assistant for clients and customers, whether in person or over the phone. This would include handling office tasks, providing polite and professional assistance via phone, mail and email and generally being a helpful and positive presence in the office.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Attention to detail in all aspects of the job is critical. Must be proficient with phones, computers, and other office machines.

Duties and responsibilities to include but not limited to:

• Create and/or update quotes and order windows, doors, and other products using online programs/applications
• Create install packs for new jobs and distribute to appropriate departments
• Keep track of and log all deliveries for service or installs in computers and file
• Create “Work to Complete” or service requests
• Order window and door replacement parts for service issues
• Prepare for and attend weekly scheduling meetings
• Communicate with shop foreman to coordinate scheduled installs
• Operate telephone to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments
• Schedule some appointments
• Maintain polite & professional communication via phone, email, and mail
• Maintain customer files
• Provide general administrative support
• Other duties as assigned

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $20.00 – $26.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
All customers are required to ware a mask.

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 3 years (Required)
• Customer Service: 3 years (Required)

Work Location: One location